Meeting & Event Producer

Job Summary

The Producer will lead live events through its life cycle from conception through post event closeout. The Producer is responsible for developing and maintaining productive relationships with the client through the discovery, design, and delivery process. The role is collaborative between client stakeholders, Q Creative team members, and internal Q Center department partners.

Responsibilities

• Support the sales process through proposal development and client consultation.
• Serve as the primary client contact through project life cycle.
• Focus on client’s program objectives and audience experience.
• Ask focused questions with the ability to quickly understand the client’s creative, strategic, and logistical goals.
• Develop, track, and reconcile project budgets, managing project margin to contribute to Q Center’s profitability.
• Schedule space, equipment, and people (both staff and freelance) to meet project needs and ensure optimum use of internal resources; ensure schedule information is communicated to production team.
• Direct the graphic design and video editing process to produce finished products that meet or exceed client expectations.
• Create production schedules and show flows to efficiently manage live events.
• Manage production teams, client content assets, and show flows during delivery of events.
• Review and approve vendor invoices and process project billings.
• Maintain professional and technical knowledge, staying abreast of the latest trends and meeting evolving needs.
• Assist with the set up and operation of scenic, lighting, audio, and video equipment when needed.
• Ability to conduct a professional, thorough site presentation of Q Creative offerings with clients, exhibiting key features and benefits.
• Participate in knowledge sharing and mentor others.

Requirements

• Four-year degree in Communications, Event Production, Marketing, Theatre, or a related field required.
• Minimum of 3 years of live event production and/or project management experience.
• Ability to manage multiple projects simultaneously.
• Strong communications skills both written and verbal.
• Exceptional organizational and leadership skills.
• Demonstrate problem solving skills with ability to quickly resolve issues.
• Proficient at MS Office - Word, Excel, PowerPoint, Outlook, Teams.
• Familiar with additional platforms such as Adobe Creative.

Physical Requirements

This is a 100% in-person role at Q Center. Weekends, evenings, and long hours are sometimes required. Ability to walk, stand, and sit for long periods of time. Average amount of lifting of +/- 25lbs.

The Q Center

The Q Center is more than a conference center - it’s an experience! With 40 years of experience in meeting planning and special event production, Q Center has become an industry leader with boundless versatility and exceptional levels of service. As the largest full-service conference facilities in the Midwest, our vast 150,000+ square-feet of IACC-certified meeting and event spaces regularly host a variety of occasions, from large-scale Fortune 500 company meetings to small business training and special events, like fundraisers and galas. One thing is for sure - food and fun are abundant at Q Center for all to enjoy. From our 95 acres of recreational fun to exploring local sites and indulging in gourmet cuisine, we aim to make every guest experience beyond expectations. Q Center isn’t just for business meetings and conferences - our multi-talented team and event space makes us one of the Midwest’s premier special event venues!

Benefits

• Paid time off
• 401(K) with employer match
• Holiday Pay
• Medical, Dental and Vision Insurance with Wellness Credits
• Employee Assistance Program
• Basic Life, AD&D Disability Benefits
• Employee Meals

Pay

Starting rate for this position is $60,000/year.

Schedule

This position is on-site, with a schedule that may include evenings and weekends, generally a 45 hour workweek.