Meeting Coordinator

About Our Client

The organization is an Association Management Company (AMC) founded in 2006 that specializes in managing medium-sized associations led by volunteers. Its clients span a wide variety of industries and include local chapters, international organizations, and professional societies. The organization supports associations in addressing operational and event management challenges to enhance their effectiveness.

About the Opportunity

The Meeting Coordinator supports the Events Team by assisting in the creation and management of successful, well-attended, and revenue-generating events and conferences for multiple trade and professional associations. This role contributes by handling event logistics, database management, and communications, ensuring smooth execution and client satisfaction.

Responsibilities

• Manage client systems and data, including updating databases, websites, and shared folders.
• Provide administrative and communication support such as answering phones, managing inboxes, and setting up content on various technology platforms.
• Affiliate in coordinating logistics and details for events, meetings, and conferences.
• Compile and format event materials like name badges, agendas, and programs.
• Provide onsite support at events including set-up, registration, and troubleshooting.
• Support communication with attendees, speakers, sponsors, and vendors during event planning.
• Maintain accurate documentation and regularly update procedures.
• Travel may be required for organizational or client-related events.

Requirements

• Minimum of 1 year of administrative experience.
• Minimum of 1-2 years of event management experience.
• Availability during core work hours: 9:00am - 3:00pm Central Time.
• PREFERRED: Experience with nonprofit organizations or associations.

Pay Range and Compensation Package

Pay range: $18.00-$23.00 per hour. Offered pay depends on experience in the association industry, multi-client environments, relevant complementary skills, and certifications.

Benefits & Perks

• Flexible work environment with remote work options.
• Four hours of flexible time each week.
• Optional half-day on Fridays after completing required hours.
• Unique paid company holidays including a full week during early July and from Christmas Eve through New Year's Day.
• Paid time off, medical, dental, vision, 401(k), paid holidays, life insurance, short/long term disability, and wellness programs.
• Company-provided equipment and technology.
• Regular paid professional development opportunities.
• Opportunities for advancement and internal mobility.
• Monthly social events and paid group volunteer opportunities.
• An inclusive work environment with open communication and recognition.

Equal Opportunity Statement

Our client is an equal opportunity employer. They celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, or national origin.