Meeting and Events Assistant

About the role

Our Meeting and Events team is seeking a full-time Assistant to support the group with event preparation! This Cincinnati, office-based employee will coordinate meeting activities between the management team and meeting attendees while working closely with the Meeting and Event Services Manager and Specialists at Medpace.

Responsibilities

• Maintain department specific trackers, calendars, and templates
• Support meeting preparation activities (in-house printing, packing lists, print orders, etc.)
• Support attendee registration management activities – Verify information, contact attendees as appropriate, ensure proper communication to all attendees, etc.
• Provide first level quality review for all meeting databases (hotel, print, ground transportation, travel, etc.)
• Track venue proposals and contact representatives for additional details
• Compile, maintain, and verify accuracy of all expenses

Qualifications

• Bachelors degree required
• Preferred 1-2 years experience in a business environment and/or administrative support role (open to new college graduates)
• Proficiency in Microsoft Word, Excel, and PowerPoint
• Preferred experience with InDesign, Illustrator, and Photoshop
• High attention to detail
• Strong multitasking ability
• Excellent written and oral communication skills
• Ability to maintain confidential data

Medpace Overview

Medpace is a full-service clinical contract research organization (CRO) providing phase l-lV clinical development services to the biotechnology, pharmaceutical, and medical device industries. Our mission is to accelerate the global development of safe and effective medical therapeutics through the advancement of clinical research. We leverage in-country regulatory and therapeutic expertise across all major therapeutic areas including oncology, cardiology, metabolic, endocrinology, central nervous system, and anti-viral and anti-infective. Headquartered in Cincinnati, Ohio, we employ more than 6,500 people across 40+ countries.

Purpose-Driven Work

Work alongside physicians, scientists, and industry-leading experts committed to advancing the global development of medical therapeutics through clinical research excellence.

Collaborative Culture

Contribute to an interactive team environment that empowers decision making, creative thinking, and continuous learning through open communication and mutual trust. Leadership throughout Medpace is both accessible and approachable.

Continuous Growth & Development

• Office based environment with on-site mentors
• Defined career paths with clear advancement opportunities
• Industry renowned onboarding and training programs designed to accelerate professional development
• Ongoing training and continuous learning opportunities throughout your career
• An environment that encourages employees to influence change, contribute ideas, and grow quickly

Other Employee Benefits

• Competitive compensation programs that recognize and reward performance
• Comprehensive health, wellness, retirement, and PTO benefits
• Office based culture with occasional WFH that provides flexibility for eligible positions after training
• Company-sponsored social events and intramural sports

Cincinnati Headquarters Experience

• A modern corporate campus designed to support collaboration and productivity
• Multiple on-site dining options in the heart of Madison Square
• Free on-site parking
• Convenient access to on-site 24-7 fitness and wellness facilities