Medical Staff Coordinator

About the role

The Program Specialist II- Medical Staff Coordinator performs complex (journey-level) administrative, consultative, and technical support for the combined offices of the Medical Director and Superintendent Offices. This position works under the supervision of the Medical Director. Work involves coordinating the initial application process, reappointment process, and delineation of clinical privileges for all members of the medical staff. Plans, directs, organizes, and monitors flow of work within the medical staff department. Assists as the subject matter expert in medical services contracts and the site Graduate Medical Educator.

Responsibilities

• Attends work on a regular basis and may be asked to work a specific shift schedule or, at times, even a rotating schedule, extended shift and/or overtime in accordance with agency leave policy and performs other duties as assigned.
• Covers for absent physicians and coordinates weekend, and holiday MOD call.
• Maintains individual practitioner credential files for all medical staff members with current appointments, reappointments, and privileges.
• Maintains individual practitioner medical peer review files for all medical staff members.
• Coordinates and assigns all chart audits to physicians.
• Tracks audits and all pending issues.
• Plans, directs, organizes, and monitors flow of work in medical staff office including recruiting of physicians.
• Coordinates with Competency Training and Development (CTD) for new provider orientation.
• Verifies and keeps current documentation of license, DPS, Drug Enforcement Administration (DEA), and queries the National Practitioner Data Bank, and Office of Inspector General for sanctions as required.
• Manages provider completion of Ongoing Professional Practice Evaluation (OPPE) and annual evaluations.
• Serves as the site Graduate Medical Education (GME) coordinator for affiliated medical school, residency, and fellowship programs.
• Facilitates the organization of on-site clinical rotation hours for medical students, residents, and fellows.
• Collaborates closely with program directors, faculty members, and SH leadership staff to ensure that these rotations align with curriculum requirements and meet the educational needs of trainees.
• Coordinates scheduling logistics, manages resources, and provides support to enhance the learning experience for participants in the GME programs.

Requirements

Two (2) years of experience working in a medical support environment.

Qualifications

• Knowledge of general office practices and procedures.
• Ability to exercise independent judgment in prioritizing duties, projects, and other assignments.
• Ability to be flexible in solving problems arising on a daily basis and manage multiple projects.
• Ability to demonstrate proficiency with data processing programs and works independently on difficult and complex administrative tasks.
• Ability to deal with the public in a pleasant but effective manner and maintain effective working relationships with other employees and departments within the hospital as well as outside agencies.
• Ability to maintain discretion working with confidential materials.
• Proficient with applications Microsoft Word and Excel.

Skills

• Knowledge of general office practices and procedures.
• Ability to exercise independent judgment in prioritizing duties, projects, and other assignments.
• Ability to be flexible in solving problems arising on a daily basis and manage multiple projects.
• Ability to demonstrate proficiency with data processing programs and works independently on difficult and complex administrative tasks.
• Ability to deal with the public in a pleasant but effective manner and maintain effective working relationships with other employees and departments within the hospital as well as outside agencies.
• Ability to maintain discretion working with confidential materials.
• Proficient with applications Microsoft Word and Excel.

Benefits

Comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more.

Pay

$3,793.41 - $5,921.25 per month

Schedule

Day shift