Medical Staff Assignment Coordinator

About the role

This position coordinates the scheduling for all consultants within the Department. The position assists in maintaining absences and assignment records for consultants, subspecialty clinics, procedures, and works closely with Department Management to provide reporting of ongoing activities and also to accommodate changes and adjustments as necessary. The position also works closely with practice secretaries within the department. The position works closely with the Department Administrator, Department Leadership (particularly the Practice Chair and Operations Manager) and other allied health staff regarding Divisional appointments and schedule policies, changes, and activities.

Responsibilities

• Coordinates the scheduling for all consultants within the Department.
• Aids in maintaining absences and assignment records for consultants, subspecialty clinics, procedures.
• Works closely with Department Management to provide reporting of ongoing activities and to accommodate changes and adjustments as necessary.
• Works closely with practice secretaries within the department.
• Works closely with the Department Administrator, Department Leadership (particularly the Practice Chair and Operations Manager) and other allied health staff regarding Divisional appointments and schedule policies, changes, and activities.

Qualifications

• High school diploma or equivalent (GED) and two years of related experience including some experience working with Clairvia and EPIC scheduling systems.
• Previous experience with faculty and appointment office strongly preferred.
• Prior experience with accounting, administration, appointment office, medical school, and faculty is helpful.
• Prior experience dealing with patients also strongly preferred due to the direct contact and coordination role regarding appointment access and patient telephone calls.
• Knowledge of spreadsheet applications (Excel) is preferred.
• The position requires an outgoing individual with above average communication skills, both written and verbal.
• Must be able to effectively communicate scheduling information and changes to individual consultants and also to Departmental leadership.

Benefits

Mayo Clinic provides reasonable accommodations to individuals with disabilities to increase opportunities and eliminate barriers to employment. If you need a reasonable accommodation in the application process; to access job postings, to apply for a job, for a job interview, for pre-employment testing, or with the onboarding process, please contact HR Connect at 507-266-0440 or 888-266-0440.

Pay

$22.73- $32.26/ hour

Schedule

Full Time

Hours/Pay Period

80

Schedule Details

7:30 - 4:30

Weekend Schedule

None

International Assignment

No

Site Description

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, protected veteran status or disability status. Learn more about "EOE is the Law." Mayo Clinic participates in E-Verify and may provide the Social Security Administration and, if necessary, the Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization.