Medical Records Technician II - Medical Center

For questions regarding this position, please contact the recruiter, Jammie Smith, at jasmith@rivco.org or (951) 955-6965.

About the role

The County of Riverside's Medical Records Department seeks to fill multiple Medical Records Technician II positions. Under general supervision, abstracts and provides information from patient medical or mental health and vital records in response to authorized requests from agencies, hospitals, mortuaries, and individuals; assembles medical or mental health and vital records and evaluates them for completeness; works with professional medical personnel to ensure completeness and timeliness of entries in patient medical and vital records; performs other related duties as required.

The Medical Records Technician II is the first professional level classification in the Medical Records Technician series and reports to the Supervising Medical Records Technician. Incumbents are assigned duties that require routine abstracting of information from medical or mental health and vital records, or which require assembly, evaluation, and quality control of patient medical/mental health and vital records. Advancement to the next level is obtained by competitive selection through an open recruitment.

Specialized department experience

The most competitive candidates will have the following experience for the Scanning Department:

• Healthcare background & front office
• Pick up discharge records from patient units
• Scan paper records and ensure files are stored in the designated area according to storage procedures
• Maintain and search computerized medical records

The most competitive candidates will have the following experience for the Release of Information Department:

• Releasing court records
• Handling sensitive information with knowledge of HIPAA and patient confidentiality
• Knowledge of regulations regarding mental health
• Understanding time frame expectations of records
• Completing disability paperwork

The most competitive candidates will have the following experience for the Chart Analysis/Completion Department:

• Knowledge of joint commission requirements
• Familiarity with analyzing charts
• History of acute care experience

Responsibilities

• Review patient's charts and abstract essential information requested such as history, findings, laboratory, X-ray results, surgeries, diagnoses, and date and hour of admission and treatments; compile statistics on patient data and prepare statistical reports; perform miscellaneous duties such as maintaining files, indexes, records systems, and checking documents
• Maintain supply inventory
• Register live births, deaths, and fetal deaths; facilitate delivery of newborn screening tests
• Communicate with parents, lawyers, and other interested parties on the accuracy, completeness, and availability of documents
• Pull and research medical or mental health charts; complete a variety of forms, certificates, and documents relating to entries in medical records
• Accept subpoenas for medical or mental health records or information and prepare response; determine if requests for release of medical or mental health information are legal and verify the identity of the inquirer as needed
• Verify invoices for state reimbursement for contracted medical services

Requirements

Option I

• Education: Completion of a course in medical terminology from an accredited college or university
• Experience: Two years of clerical experience working in a medical or mental health records department/section of a hospital, healthcare setting, provider relations, or managed care performing duties which include patient statistics and patient records assembly and evaluation

Option II

• Education: Completion of training from a recognized occupational training program (which included medical terminology) as a medical assistant or a closely related field
• Experience: Two years of clerical experience working in a medical or mental health records department/section of a hospital, healthcare setting, provider relations, or managed care performing duties which include patient statistics and patient records assembly and evaluation

Option III

• Education: Completion of a course in medical terminology from an accredited college or university
• Experience: One year equivalent to a Medical Records Technician I with Riverside County

Option IV

• Education: Completion of training from a recognized occupational training program (which included medical terminology) as a medical assistant or a closely related field
• Experience: One year equivalent to a Medical Records Technician I with Riverside County

Qualifications

Knowledge of:

• Technical terminology used in the medical profession
• Standard medical nomenclature
• Laws, rules, and regulations pertaining to medical records
• Standard clerical office procedures and machine usage

Ability to:

• Understand and follow complex written and oral instructions
• Review patient medical records and abstract requested medical information
• Learn and use the classification and indexing of medical case histories in patient's medical records
• Perform general clerical work and quickly learn specific office procedures and methods
• Spell correctly, use excellent oral and written communication skills, and make accurate arithmetical computations
• Effectively work with the public and professional medical personnel
• Establish and maintain effective working relationships with others

About the team

Founded in 1893, Riverside University Health System Medical Center has grown into a cornerstone of healthcare excellence and medical education in the region. Our highly skilled healthcare professionals and dedicated support staff are committed to delivering exceptional, state-of-the-art care to the diverse populations of Riverside County.

Located in Moreno Valley, our 439-bed Medical Center is home to a Level I Trauma Center, a Level II Pediatric Trauma Center, and the county’s only Pediatric Intensive Care Unit (PICU).

For more information about RUHS Medical Center, please visit www.ruhealth.org.

All candidates must upload proof of education (transcript(s), license(s), and/or certificate(s)) before submitting their application.