Medical Records Admintrator Specialist

Summary The Greater Los Angeles VA Health Care System is seeking a two (2) highly energetic candidate to fill the Medical Records Administration Specialist at the Sepulveda VAMC 16111 Plummer St North Hills CA 91343. Qualifications Applicants pending the completion of educational or certification/licensure requirements may be referred and tentatively selected but may not be hired until all requirements are met. Basic Requirements United States Citizenship: Non-citizens may only be appointed when it is not possible to recruit qualified citizens in accordance with VA PolicyEducation and Experience Experience: Three years of [creditable] experience in the field of medical records that included the preparation - maintenance - and management of [health] records and health information systems [demonstrating a knowledge of medical terminology -] medical records [procedures - medical coding - or medical - administrative - and legal requirements of health care delivery] systems-OR- Education: Successful completion of a bachelor's degree or higher from an accredited college or university [recognized by the U.S. Department of Education - with a major field of study in health information management - or a related degree with a minimum of 24 semester hours in health information management or health information technology-OR- Experience/Education Combination: Equivalent combinations of [creditable] experience and education that equals 100 percent may be used to meet basic requirements[For example - two years above high school from an accredited college or university - with 12 semester hours in health information technology/health information management - plus one year and six months of creditable experience that included the preparation - maintenance - and management of health records and health information systems meets an equivalent combinationCertification: Persons hired or reassigned to MRA positions in the GS-0669 series in VHA must meet one of the following: Coding Certification through AHIMA or AAPC -OR- HIM Certification through AHIMA -OR-Health Data Analyst Certification through AHIMA May qualify based on being covered by the Grandfathering Provision as described in the VA Qualification Standard for this occupation (only applicable to current VHA employees who are in this occupation and meet the criteria)Grade Determinations: Medical Record Administration GS-09: In addition to meeting the basic requirements - at least one (1) year of specialized experience equivalent to the GS-7 level which demonstrates the knowledge - skills - abilities - and other characteristics described at that level OR education equivalent to two full years of progressively higher level graduate education or a master's [degree] or equivalent graduate degree from an accredited college or university in a field directly related to health information management - AND must demonstrate All the following KSAs listed below: Knowledge of medical and legal requirements related to health information management and health recordsAbility to provide technical advice and [guidance] on health information management practicesSkill in extracting data from various sources and analyzing health information to create reportsSkill in researching - interpreting - and [applying] health information management guidelinesKnowledge of performance and process improvement techniques to develop new or improved solutions in health information management GS-11: In addition to meeting the basic requirements - possess at least one (1) year of specialized experience equivalent to the GS-09 level which demonstrates the knowledge - skills and abilities described at that level OR Education equivalent to three full years of progressively higher-level graduate education or a Ph.D. - or equivalent doctoral degree from an accredited university or college in the field of health information management - AND must demonstrate the following KSAs listed below: Skill in performance and process improvement techniques to develop and implement new or improved solutions in health information managementAbility to advise management and staff - at various levels - regarding health record documentation requirements and health information management practices based on current industry standards - policies - statues - laws - and regulationsAbility to plan - justify - develop - evaluate - assess - monitor - and advise on current health information management processes and recommend changes in policies or proceduresAbility to determine and evaluate compliance with legal - ethical - and regulatory guidelines and accrediting bodies - as they apply to health information managementAbility to acquire - manage - analyze - interpret - and transform data intoReference: For more information on this qualification standard - please visit https://www.va.gov/ohrm/QualificationStandards/.The full performance level of this vacancy is GS-11The actual grade at which an applicant may be selected for this vacancy is in the range of GS-09 to GS-11Physical Requirements: The work is primarily sedentaryOffice setting is adequately heated - lighted and ventilated as well as meeting rooms and classroomsPosition may require occasional travelWork environment involves everyday risks or discomforts which require normal safety precautionsTypically - the employee sits comfortably to do the workHowever - there is usually some walking - standing - bending - and carrying of light items such as papers - books - files - etcNo special physical demands are required to perform the work Duties PLEASE NOTE: This position is designated as remoteRemote work is defined as full-time employment conducted outside of a VA facility or in VA-leased spacesThe option for remote work will be assessed continuously - and the selected individual will need to return to a VA office which is requiredThe VA will categorically exempt military spouses authorized to engage in remote work and spouses of U.S. Foreign Service members from Agency plans to return all eligible employees to in-person work instead of remote or telework arrangementsAny selected candidate must live within 50 miles of a VA Medical CenterDuties include but are not limited to the following: Provides subject matter expertise to Service Line Leaders - and medical center staffInterprets and applies The Joint Commission standards - VA regulations and medico-legal requirementscurrent Federal Codes pertinent to medical recordsVeterans Administration policy memoranda - directives and handbooks pertinent to health information managementICD-CM coding principles and nomenclature and the MS-DRG systemCPT and E&M rulesmedical and procedural terminologyanatomy and physiology - regulations governing confidentiality of medical recordsrelease of information laws and statutesrecords managementand any policies pertaining to VA medical recordsProvides training for HIM - clinical and administrative staff on HIM topicsPerforms quality improvement projects regarding HIM issuesAssists the CHIM or designee in preparing various presentationsPerforms audits and analyses - preparing and presenting findings and recommendations to the CHIM - Service Line Leaders and medical staffReviews - analyzes and reports HIM performance monitorsAdvises Principal Investigators and other clinical staff relating to methodologies of retrieving health care data for specific studiesPerforms data retrieval for special studies as neededParticipates in various VAMC - VISN and national committees requiring health information management subject matter expertisePerforms quantitative and qualitative reviews of health record documentation to ensure all patient care data entered in the electronic health record (EHR) is accurate - timely - and completedAdheres to established documentation requirements as outlined by The Joint Commission (TJC) regulations - Veterans Health Administration (VHA) guidelines - as well as medical-legal requirementsServes as a liaison in the implementation of automated clinical applications pertaining to the EHRParticipates in facility committees and subcommittees related to health information and provides technical advice when necessaryParticipates in training related to VHA Healthcare Information Systems such as VistA - CPRS and other software packages as they relate to HIM job functionsAnalyzes clinical and administrative processes related to information flowTests and verifies software packages prior to activation in production modeCoordinates with software developers in the local testing of softwarePromotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory - qualification - and performance requirements are metSelection at a lower grade level does not guarantee promotion to the full performance levelWork Schedule: Monday - Friday 8:00am to 4:30pm Compressed/Flexible: Not Authorized Virtual: This is not a virtual position Functional Statement #: 00000