Medical Record Abstractor (Vital Records Quality Control Inspector)

Location: Springfield, IL 62702. Headquarters: 535 W Jefferson St, Springfield, IL 62702. Work County: Sangamon.

About the role

Position Overview: Office: Transformation Bureau: Health Statistics Division: Health Registries. The Illinois Department of Public Health's Division of Epidemiologic Studies, Adverse Pregnancy Outcomes Reporting System (APORS) collects information on Illinois infants born with birth defects or other abnormal conditions. The purpose of APORS is to conduct surveillance on adverse pregnancy outcomes, to guide public health policy in the reduction of adverse pregnancy outcomes, and to identify and refer children who require special services to correct and prevent developmental problems and other disabling conditions. This individual would be responsible for identifying and documenting birth defects and other adverse pregnancy outcomes from medical records and other sources.

Responsibilities

• Under general supervision, applies knowledge of laws, regulations, policies, and procedures necessary to maintain consistency and continuity.
• Reviews case load, plans abstracting schedule and requests medical records for review, and abstracts medical records.
• Conducts quality control studies to ascertain completeness and quality of reporting by facilities.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Requirements

Minimum Qualifications: Requires knowledge, skill and mental development equivalent to either four (4) years of vital records supervisory experience in vital records management or four (4) years of college with courses in liberal arts, political science, business law or related.

Qualifications

• One (1) year experience of specific medical terminology, including obstetric and perinatal medical terms and abbreviations.
• One (1) year experience using Microsoft software products Word, Excel, PowerPoint, and Access.
• One (1) year experience reviewing and abstracting medical records.
• One (1) year experience collecting and submitting study information.
• One (1) year experience conducting quality control studies.

Benefits

• Flexible and hybrid work schedules are available in many program areas (when available and dependent upon position)
• Competitive Group Insurance benefits including health, life, dental and vision plans.
• Pension plan through the State Employees Retirement System
• Deferred Compensation Program – voluntary supplemental retirement plan
• Optional pre-tax programs - Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP)
• 10-25 days of paid vacation time annually (10 days for first year of state employment)
• 12 paid sick days annually which carryover year to year
• 3 paid personal business days per calendar year (pro-rated dependent on start date)
• 13-14 paid holidays per year
• 12 weeks of paid parental leave
• Employee Assistance Program and/or mental health resources

Pay

Anticipated Starting Salary $4,915/month; Full Range $4,915-$6,563/month.

Schedule

Work Hours: Monday‑Friday 8:30am to 5:00pm. Anticipated Hybrid Work Schedule Availability: 1 to 5 Days per week in office, depending on operational needs.