Medical Program Assistant

About the role

Join our administrative team in the Department of Obstetrics and Gynecology as a Medical Program Assistant! Our department of physicians, advanced practice providers, researchers, trainees, and staff are unified in leading reproductive health forward. The Medical Program Assistant provides administrative support to faculty and staff including managing calendars, coordinating meetings requests, and supporting clinical and administrative projects. This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

Responsibilities

• Acts as the primary liaison for providers or programs and refers stakeholders to providers, agencies, patients, and staff
• Performs administrative tasks including telephone customer service, word processing, transcribing, filing, and calendaring
• Schedules logistics and secures or distributes resources for program meetings, department events, conferences, and travel
• Identifies opportunities for program improvements and makes recommendations to the appropriate entities
• Coordinates with senior management to define program goals and fiscal objectives
• Serves as the primary contact and subject matter expert for specified program policies and procedures
• Assists in coordinating the complex daily activities of providers or program(s) by entering information into databases, maintaining files and materials, and preparing reports

Schedule

Monday through Friday 8:00 a.m. – 4:30 p.m.

Compensation

The starting salary for the position is $47,840 annually / $23 per hour, but is negotiable based on experience and qualifications.

Benefits

• Generous vacation, holidays, and sick leave
• Competitive insurances and savings accounts
• Retirement benefits

Required Qualifications

• A minimum of 6 months experience in an office setting providing administrative support and/or customer service
• Proficient with Microsoft Office (Outlook, Word, Excel and PowerPoint)
• Ability to work cooperatively to coordinate multiple projects and demonstrate independent decision-making
• Excellent interpersonal, verbal, and written communication skills
• Courteous, responsive, and service-oriented
• Ability to transition effectively between tasks to maximize efficient use of time
• Outstanding organizational skills

Preferred Qualifications

• One year of experience providing administrative support in an office setting
• Knowledge of HIPAA requirements, ability to maintain confidentiality and use discretion
• Knowledge of medical terminology and abbreviations

Education

High School Diploma

About the Department

School of Medicine and Public Health, Department of Obstetrics and Gynecology. Since we began our academic mission of training ob-gyn physicians in 1929, the University of Wisconsin School of Medicine and Public Health Department of Obstetrics and Gynecology has set the standard for reproductive health education, research, clinical care, and advocacy. Today, we continue that legacy of excellence as a department of physicians, advanced practice providers, researchers, trainees, and staff who are all unified in leading reproductive health forward. As leaders, our vision is of a department propelled by a shared commitment to improving reproductive health across each of our mission areas. We recognize that connection and collaboration between disciplines is crucial and that success in any one mission area contributes to success in the others.

Application Instructions

To apply for this position, select either "I am a current employee" or "I am not a current employee" under Apply Now. You will then be prompted to upload your application materials. The application has only one attachment field. Upload the following documents in that field, either as a single combined file or as multiple files in the same upload area:

• Cover letter – required
• Resume – required

Your cover letter should address how your training and experience aligns with the required and preferred qualifications listed above. Application reviewers will rely on these written materials to determine which applicants move forward in the process. References will be requested from final candidates. All applicants will be notified once the search concludes and a candidate is selected.

University sponsorship is not available for this position, including transfers of sponsorship and TN visas. The selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment. This position is an ongoing position that will require continuous work eligibility. If you are selected for this position you must provide proof of work authorization and eligibility to work.

This position has been identified as a position of trust with access to vulnerable populations. The selected candidate will be required to pass an initial caregiver check to be eligible for employment under the Wisconsin Caregiver Law and every four years.

Contact

Kirsten Gragg, kgragg@wisc.edu, 608.265.3357. Relay Access (WTRS): 7-1-1.