Medical Office Scheduler - Breast Surgery

About the role

Comprehensive Cancer Centers of Nevada (CCCN) is a distinguished team of doctors, researchers, nurses, and healthcare professionals dedicated to providing groundbreaking treatments for cancer and blood disorders. This position is available in the Las Vegas area.

Responsibilities

• Answers all incoming calls and directs calls to appropriate personnel.
• Pages clinic personnel as appropriate.
• Obtains and communicates messages accurately and promptly.
• Schedules new patients, referrals, and returning patients in the computer system in accordance with physician and office guidelines.
• For new or referred patients, sets up records with appropriate documentation and coding.
• Cancels/reschedules appointments according to physician schedule changes and notifies appropriate personnel.
• Obtains and enters all insurance authorizations and correspondence relating to referrals in patient charts and/or electronic medical records (EMR).
• Collects co-pays, deductibles, and other out-of-pocket amounts at time of visit.
• Maintains primary office scheduling template containing physician meetings, satellite schedules, rounding, and call coverage.
• Arranges for patients to have financial counseling as needed.
• Demonstrates an understanding of patient confidentiality to protect the patient and practice.
• Follows policies and procedures to contribute to the efficiency of the front office.
• Covers for other front office functions as requested.
• Prepares correspondence, memos, forms, and other documents as requested by supervisor.
• May schedule outpatient appointments, tests, surgeries, and hospital admissions upon request.
• Obtains necessary precertifications as required.
• May communicate with patients about scheduled procedures or tests, including preparation requirements, and gather necessary information.
• May be responsible for follow-up on pre-operative tests to ensure clearance for surgical procedures and communicate with physicians and patients if additional testing is required.
• May schedule post-operative follow-up appointments with physicians.
• Where applicable, demonstrates a basic understanding of medical terminology for tests and procedures, including coding and ability to look up codes specific to diagnosis, surgery, and scheduling.

Qualifications

• High school diploma or equivalent required.
• Entry-level position requiring 0–3 years of experience, preferably in a medical office setting.
• Knowledge of medical terminology and coding a plus.
• Must have excellent written and verbal communication skills.
• Proficiency in Microsoft Office (Outlook, Word, Excel) required.

Competencies

• Possesses up-to-date knowledge of the profession and industry;
• Learns quickly in technical/functional areas;
• Accesses and uses expert resources when appropriate;
• Handles day-to-day work challenges confidently;
• Adjusts to multiple demands, shifting priorities, ambiguity, and rapid change;
• Shows resilience in the face of constraints or adversity;
• Demonstrates flexibility;
• Makes timely, cost-effective, and sound decisions;
• Manages quality and improves efficiencies.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work may require sitting for long periods, as well as stooping, bending, and stretching for files and supplies. Occasionally lifting files or paper weighing up to 30 pounds. Requires manual dexterity sufficient to operate a keyboard, calculator, telephone, copier, and other office equipment. Vision must be correctable to 20/20 and hearing must be in the normal range for telephone contacts. It is necessary to view and type on computer screens for prolonged periods.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed in an office environment and involves contact with patients and the public. Successful candidates will thrive in a fast-paced, rapidly changing environment and have a passion for caring for their patients.

Benefits

We offer excellent benefits, a team environment, professional development, and the chance to be part of a nationwide network dedicated to fighting the war against cancer.

Pay

Negotiable based on experience and qualifications.

Schedule

Full-time, on-site position.