Medical Office Director - Wellness & Regenerative Medicine

About the Role

Most people think this is an Office Manager role. It isn't. You're the person responsible for making an entire clinic succeed. At NIVA Health, every clinic operates like its own business. Our Medical Office Directors don't simply keep the lights on—they build high-performing teams, create exceptional patient experiences, drive operational results, and ensure the clinic consistently performs at its best. You'll work alongside providers, but you'll own the business side of the clinic. If something isn't working, it's your responsibility to fix it. If performance slips, you'll know why. If the team needs coaching, you'll lead it. If patients aren't having an exceptional experience, you'll change it. This role is for someone who naturally takes ownership, makes decisions confidently, and enjoys being accountable for results.

Responsibilities

• Leading, coaching, and developing your clinic team
• Creating a culture of accountability and high performance
• Driving patient satisfaction and service excellence
• Managing scheduling, staffing, workflows, and daily operations
• Monitoring clinic KPIs, productivity, revenue, and operational performance
• Solving problems before they become bigger problems
• Partnering closely with providers to ensure the clinic runs smoothly
• Continuously improving how the clinic operates

Requirements

• 3+ years leading operations within a medical practice, specialty clinic, dental practice, medspa, wellness center, or similar healthcare environment
• Experience leading, coaching, and managing teams
• Strong understanding of clinic operations, scheduling, staffing, and workflow management
• Experience using KPIs to improve operational performance
• Confidence making decisions and holding others accountable
• Excellent communication and organizational skills
• Experience with EHR systems and healthcare operations

A bachelor's degree is welcomed but not essential if you've built a track record of leading successful healthcare teams.

Who You Are

You'll probably love this role if:

• You like being trusted to run the business—not micromanaged
• You enjoy building high-performing teams
• You thrive on improving systems and solving problems
• You believe accountability creates great cultures
• You take pride in producing measurable results

Pay

$75,000 base salary

Performance-based bonus opportunities

Benefits

• Medical, dental, and vision insurance
• Paid time off and holidays
• 401(k)
• Opportunities for career growth within a rapidly expanding healthcare organization