Medical File Clerk

About the Role

Hennessy & Roach, P.C. is seeking a full-time Medical File Clerk for our St. Louis, MO office. This position is ideal for a motivated, detailed, and organized professional capable of functioning in a fast-paced, challenging legal environment.

Schedule

Monday through Friday, 9:00 a.m. to 5:00 p.m.

Responsibilities

• Perform various clerical duties, including handling mail, faxing, using a copy machine, maintaining a calendar, and operating office equipment.
• Assist with answering phones and transferring calls.
• Make deliveries and pickups within the downtown St. Louis area.
• Request and log medical records with oversight of the attorney team, including preparing medical and other authorizations.
• Communicate with opposing law firms, medical providers, and other parties to secure requested documents.
• Obtain prepayments and request payment of invoices to secure documentation.
• Schedule Independent Medical Evaluations (IME), including providing case information to designated physicians and preparing letters advising parties of appointments.
• Schedule and coordinate depositions.
• Maintain filing systems, including emails in the proper location/files.
• Assist with daily docketing, including mail and electronic notices.
• Request subpoenas and follow up to obtain medical records, if required.
• Print and gather file materials for new and existing files.
• Perform other related duties as assigned.

Requirements

• High school diploma or GED (or equivalent) required; associate or bachelor's degree helpful.
• 1-5 years of experience supporting a legal office or working in the legal industry.
• Background in the medical field or medical terminology.
• Microsoft Word and Outlook experience required; Excel and PowerPoint experience preferred.
• Outstanding organizational, interpersonal, and administrative skills.
• Excellent attention to detail with the ability to multi-task.
• Strong communication and proofreading skills.
• Self-motivated with the ability to meet deadlines under pressure.
• Able to work independently and as part of a team.
• Excellent organization, planning, attention to detail, and dependability.
• Commitment to firm and client confidentiality.
• Ability to lift up to 50 pounds occasionally.

Benefits

• Medical, Dental, and Vision insurance.
• Critical Illness and Accident insurance.
• Group Term Life and Voluntary Term Life insurance.
• Short-Term Disability (STD) and Long-Term Disability (LTD).
• 401(k)/Roth retirement plan with company match.
• Paid time off.