Medical Equipment Planner

About the role

The Equipment Planner directly performs medical equipment planning, procurement, installation, and other related project consulting services assignments contracted for delivery by the Company. This role works on a wide range of healthcare, science, and education projects.

Responsibilities

• Performs medical equipment consulting services as assigned ensuring project continues on schedule and within budgetary and quality requirements.
• Leads and participates in medical equipment planning meetings with senior leadership, clinical users, architects, engineers, and consultants to support the selection of appropriate medical equipment.
• Collaborates on medical equipment siting and installation requirements with clinical users, architects, engineers, and other consultants.
• Elevates any issues related to medical equipment to the Client’s project team and ensures they are tracked and addressed.
• Develops medical equipment lists and associated estimated costs within MEQ planning database(s).
• Revises medical equipment lists and estimated costs as projects move from schematic design through procurement and installation.
• Conducts and documents surveys and inventories of existing equipment within healthcare facilities.
• Reviews submittal documents to ensure they are accurate and correct.
• Works with vendors and internal ADAMS resources to provide detailed specifications be used for procurement proposals, including bidding.
• Works with procurement on the reconciliation of purchase order information to equipment programmed within projects.
• Collaborates with BIM team to ensure equipment placement drawings and submittals are complete and accurate.
• Provides clear documentation of equipment changes to coordinators to update equipment lists.
• Initiates and participates in ADAMS medical equipment planning process improvement activities.
• Aids in preparation of project proposals and attends meetings as a project representative, working to establish positive client relationships.
• Provides project medical equipment budget updates to the project Owner as required.
• Maintains financial responsibilities required to support invoicing, revenue tracking, and overall successful outcome of projects.
• Ensures effective communications and a collaborative work environment. When leading projects, the position will provide management and oversight. Serves as central communication point and frontline for addressing project expectations internally and externally. Fosters on-going client relationships and ensures overall client satisfaction is maintained.

Qualifications & Competencies

• Bachelor's degree and 8 years of related experience, a Master's degree and 6 years of related experience, or 11 years of related experience and no degree.
• Experience in providing reliable work product review as assigned.
• Able to communicate effectively (written and verbal) with co-workers and Supervisors, and clients, subcontractors, and vendors as assigned.
• Strong communication and organizational skills.
• Strong analytical and problem-solving skills.
• Demonstrated self-awareness and flexibility in working with a variety of personalities and work styles (colleagues, clients, Assigned Managing Director(s)).
• Able to handle multiple priorities and perform consistently and positively under high stress conditions.
• Knowledge of computer operations and standard software packages (word processing, spreadsheets, Adobe) required.

Additional Information

At VERTEX, we invest in top talent with a highly competitive total compensation package designed to reward performance and support long-term success. Total compensation includes a base salary and a performance-based discretionary bonus program. Our comprehensive benefits package offers multiple healthcare and dental plan options, as well as company-paid Life Insurance, Short-Term Disability, and Long-Term Disability coverage—ensuring peace of mind for you and your family. We offer a 401(k) plan with immediate matching and full vesting, empowering employees to build financial security from day one. Additional benefits include Flexible Spending Accounts, a robust Employee Assistance Program, and a suite of exclusive perks that enhance everyday life. At The Vertex Companies, our salary ranges are intentionally designed to support meaningful career growth over time. These ranges allow employees to develop, expand their impact, and increase their earnings as they progress within their job level. A new hire’s starting compensation is determined by their experience, geographical location, scope of the role at the time of hire, and Company affordability. Our ranges are structured to reward growth and performance, ensuring there is room for advancement and long-term opportunity.

The Salary Ranges For This Role Are As Follows
$86,000 - $208,000 USD annually (Geographical Tier AA - Sample Locations: NY Metro, San Franscisco, San Jose, Seattle)
$79,000 - $192,000 USD annually (Geographical Tier A - Sample Locations: Irvine CA, Middlesex NJ, Tacoma WA, Boston, Alexandria)
$73,000 - $176,000 USD annually (Geographical Tier B - Sample Locations - Baltimore, Chicago, Anchorage, Portland)
$66,000 - $160,000 USD annually (Geographical Tier C - Sample Locations - Atlanta, Charlotte, Cincinnati, Miami)
$63,000 - $152,000 USD annually (Geographical Tier D - Sample Locations - Mississippi, Mobile AL, Bowling Green KY, Tulsa)