Medical Department Coordinator (Part-time)

About the role

This part-time role supports clinicians and administrative functions for the Medical and Quality Assurance Departments, including scheduling, provider onboarding, and QA support. The position is 16 hours per week.

Responsibilities

• Assist with departmental vision, mission, and process improvement; lead devotions
• Coordinate clinician performance reviews and gather feedback for evaluations
• Schedule monthly CRNP/PA–collaborating physician meetings and quarterly Site Medical Director oversight meetings
• Support projects for Medical Director, Site Medical Directors, and Associate Medical Directors
• Provide spiritual support and advocacy for clinician wellbeing; respond promptly to clinician communications
• Assist with monthly provider schedule creation, extended bin coverage, and on-call schedules
• Administer clinician scheduling templates in the EMR (blocking admin time, meetings, pumping, EMR ramp-up, etc.)
• Track clinician absences and blocked patient-care sessions; verify weekly EMR schedule accuracy
• Create and modify EMR schedule templates as needed
• Participate in clinician screening and interviewing; assist with recruiting at conferences and career fairs
• Collect and record payroll data and PTO accruals for the medical department; resolve discrepancies with HR
• Perform monthly after-hours clinician response-time page audits and maintain QA tracking sheets
• Support Associate Medical Director for QA with meeting notes and data updates
• Provide tours and networking support, especially at K&A; cover tasks during team absences; perform other duties as assigned

Competencies

• Self-directed, motivated, and detail-oriented with strong organizational and interpersonal skills
• Independent thinker and problem-solver; excellent oral and written communication
• Works collaboratively, manages multiple priorities, and exercises sound administrative judgment
• Analyzes systems and develops creative solutions; works well with diverse ages, backgrounds, and life experiences
• Maintains discretion and confidentiality; evaluates candidates in ways that preserve mission and respect candidates
• Demonstrates Godly character and lifestyle consistent with biblical authority; serves Christ and proclaims the gospel in word and deed

Requirements

• Bachelor’s degree preferred
• At least 1–2 years of administrative experience preferred
• Bilingual English/Spanish preferred
• Proficiency with MS Word and Excel