Medical Coordinator (RN) $3000 Sign On Bonus (5879)

About the role

This position’s primary role is to provide direct clinical care and coordination of health services for youth in the program, including supporting medical, dental, and behavioral health needs. The Medical Coordinator provides information related to treatment and care, ensures timely documentation, and works under the guidance of the Lead Medical Coordinator in collaboration with medical providers, Program Director, Assistant Program Director, and other related departments. This role requires a RN License; candidates who are not Registered Nurses will not be considered. Nights or overnight availability is required.

Responsibilities

• Assist in the delivery of medical services to youth, ensuring compliance with organizational policies, ORR requirements, and applicable State and Federal guidelines.
• Prepare youth for examinations and complete medical intakes, including recording medical history, vital signs, height, and weight; assist with appropriate triage for routine lab testing (e.g., pregnancy testing) in accordance with established timelines.
• Assist medical providers during examination procedures, including patient screening and triage as needed.
• Administer medications under provider orders in accordance with established medication administration, storage, and documentation protocols.
• Update youth medical records, including allergies, medication use, and immunization history, ensuring accuracy, completeness, and confidentiality in accordance with HIPAA and ORR requirements.
• Administer immunizations under standing orders from licensed providers and in accordance with established guidelines.
• Educate and counsel youth regarding health conditions, treatment plans, medication use, and disease prevention, as directed by providers.
• Respond to youth health‑related questions in accordance with provider guidance and established procedures.
• Identify and report health concerns, including urgent or emergent conditions, to the Lead Medical Coordinator or medical provider and assist in coordinating appropriate response.
• Assist in scheduling and coordinating medical, dental, and behavioral health appointments, ensuring compliance with required timelines and follow‑up.
• Support continuity of care by assisting with referrals and coordination of services with external providers and community partners.
• Maintain accurate and complete medical records for each youth, including required documentation and maintenance of hard copy and electronic files as applicable.
• Maintain and review inventory of medical supplies, prescribed medications, and over‑the‑counter medications; notify appropriate staff when supplies need to be replenished.
• Assist in preparing and maintaining required reports, including weekly, monthly, quarterly, and annual documentation, and support audit and monitoring activities.
• Support implementation of medication management processes, including medication counts, labeling accuracy, and self‑administration protocols, including over‑the‑counter medications.
• Coordinate and assist with transportation of youth to medical appointments as needed.
• Complete and submit documentation related to Significant Incident Reports involving medical concerns in accordance with established procedures.
• Participate in Quality Improvement activities and follow established protocols to support compliance and service delivery.
• Able to react to change productively and handle other essential tasks as assigned.
• Develop and maintain effective communication and working relationships with staff, co‑workers, physicians, and youth.
• Develop and expand medical, specialty and dental services with local providers.
• Maintain Health Information Privacy (HIPAA).
• Principal accountabilities: team player with co‑workers and central service office staff; cost‑effective program operations; adherence to agency policies and management practices.

Requirements

• Registered Nurse degree from an accredited college or university in Nursing or Health Sciences.
• Current RN License according to State requirements; must have graduated from an approved RN nursing program (NCSBN) and passed the NCLEX‑RN Exam.
• Minimum of one (1) year of experience in a healthcare, public health, or clinical setting.
• Demonstrated experience in medical assessment, basic triage, and treatment skills with diverse populations of children and adolescents.
• Experience in a hospital, clinic, medical records department, or physician’s office preferred.
• Experience working with youth, including those with behavioral health needs, trauma histories, or in residential or youth services settings preferred (may include part‑time, volunteer, or internship experience).
• Experience supporting populations with complex medical, behavioral health, or trauma‑related needs preferred.
• Bilingual (English/Spanish) required.
• Physical requirements: ability to remain stationary (sitting/standing) for extended periods; move about the facility frequently; bend, stoop, kneel, crouch, and reach; lift, move, and/or assist residents with mobility needs (occasional lifting of up to 30–50 lb); use hands and fingers for clinical tasks; communicate effectively verbally and in writing; observe and assess residents; respond quickly to emergencies; work in a residential group home setting with potential exposure to communicable diseases, bodily fluids, and medical waste; work may involve non‑traditional hours (evenings, weekends, holidays, overnight shifts); moderate noise levels with occasional elevated noise.

Knowledge, Skills & Abilities

• Ability to perform clinical assessments and basic triage, and to respond appropriately to routine and urgent health concerns within scope of practice.
• Knowledge of pediatric and adolescent health practices, including common medical and behavioral health conditions.
• Ability to follow established clinical protocols, medication administration procedures, and infection control standards.
• Strong organizational skills with the ability to manage multiple tasks and meet required timelines.
• Knowledge of medical documentation standards, including accuracy, completeness, and confidentiality requirements (HIPAA).
• Effective communication and interpersonal skills, with the ability to interact with youth, staff, and medical providers.
• Ability to identify changes in health status and escalate concerns to the Lead Medical Coordinator or medical provider as appropriate.
• Ability to work effectively in a fast‑paced, high‑demand environment while maintaining attention to detail.
• Proficiency in electronic medical records and other healthcare‑related systems.
• Ability to maintain control and work under pressure to meet deadlines.
• Ability to work with diverse populations, including youth with varying cultural, linguistic, and clinical needs