Medical Assistant IVF Coordinator

About the Role

FSAC is hiring a full-time MA IVF Coordinator (internally referred to as Clinical Coordinator) to support our Santa Monica and Encino offices. You'll join a close-knit team of 3 to 5 coordinators, working alongside our medical assistants and physicians to keep patient cycles moving smoothly from screening through outcome. This role suits a detail-driven multitasker who thrives in a small, fast-paced clinical team and takes pride in getting the details of patient care exactly right.

Responsibilities

• Coordinate patient care across TI, IUI, IVF, and ET/FET cycles, including appointments, procedures, and charting
• Obtain and document all pertinent patient cycle information, securing RN or physician approval of screening results and treatment eligibility
• Maintain accurate cycle records and spreadsheets, tracking data and preparing reports as requested
• Work closely with RN Coordinators, physicians, and medical assistants across both the Santa Monica and Encino offices
• Proactively follow up with patients by phone and email to gather information needed for their cycles
• Ensure proper handling and documentation of medications as ordered by physicians
• Assist physicians and nurses with direct patient care within your scope of practice, including escorting patients to exam and procedure rooms, preparing them for exams, and performing phlebotomy
• Clean and maintain exam rooms, treatment areas, and medical equipment, and keep accurate logs and records of procedures
• Build Medical Assistant workflows for the satellite offices and the Thousand Oaks practice, and support training and orientation for new hire staff
• Maintain patient safety, confidentiality, and HIPAA compliance across all interactions

Requirements

• Minimum 3 years of experience in a medical office setting
• Current BLS/CPR certification
• Strong organizational skills with the ability to manage detailed cycle documentation and Excel-based tracking
• Excellent verbal and written communication skills and a professional, patient-first demeanor
• Comfort working in a small, highly collaborative team (3 to 5 coordinators) across two office locations
• Working knowledge of OSHA standards and HIPAA compliance

Qualifications

• BA/BS degree preferred; Certified Medical Assistant or equivalent experience preferred

Schedule

• Full-time, Monday through Friday, 7:00 AM to 3:30 PM
• Onsite role supporting both the Santa Monica and Encino offices, working alongside a team of 3 to 5 coordinators

Benefits

• Competitive pay and benefits
• Chance to grow your career in reproductive medicine alongside physicians and colleagues who value collaboration and clinical excellence