Media and Events Assistant

Essential Functions

• Support the planning, coordination, setup, execution, and breakdown of university events, including orientations, ceremonies, employee events, marketing activations, and other university functions.
• Coordinate routine email and phone communication related to events, interviews, vendors, schedules, and departmental projects.
• Assist with the production, printing, organization, transportation, and installation of signage, graphics, promotional materials, and event collateral.
• Pick up, transport, and deliver marketing materials, event supplies, equipment, gifts, and other university materials between campuses, vendors, and event locations.
• Safely operate university or rental vehicles, including sprinter vans, cargo vans, and similar vehicles, as required.
• Assist with social media and digital content by scheduling, uploading, organizing, and updating approved content across university platforms and blogs.
• Support marketing campaigns, surveys, and communications projects through data collection, research, tracking, and basic reporting.
• Maintain organized digital and physical files, project materials, event inventories, and departmental records.
• Perform general administrative duties, including data entry, scanning, filing, document preparation, scheduling, and correspondence.
• Provide logistical and administrative support to faculty, staff, and university departments for approved media, communications, and event-related initiatives.
• Coordinate closely with members of the Media and Events team to track deadlines, priorities, materials, and project deliverables.
• Assist with special projects and other departmental responsibilities as assigned.

Qualifications

• High school diploma or equivalent.
• Valid driver's license and ability to safely operate company or rental vehicles, including larger vehicles such as sprinter vans and cargo vehicles, as required.
• Strong organizational skills with excellent attention to detail.
• Ability to manage multiple priorities, deadlines, and changing assignments in a fast-paced environment.
• Strong written and verbal communication skills in English.
• Proficiency with Microsoft Office, including Word, Excel, Outlook, and related productivity tools.
• Ability to work independently while contributing effectively within a collaborative team environment.
• Dependable, responsive, and willing to take initiative in completing both administrative and hands-on assignments.
• Ability to work occasional evenings and weekends in support of university events.

Preferred Qualifications

• Associate degree or higher.
• Previous experience supporting events, marketing, communications, media, hospitality, administrative operations, or a related environment.
• Experience with social media platforms, content management systems, basic marketing tools, or digital communications.
• Experience coordinating vendors, event materials, equipment, deliveries, or logistics.

Compensation

$21.00–$23.00 per hour. Compensation is based on education, experience, relevant expertise, and internal equity considerations.

Work Environment

• Work is performed in a combination of office, campus, event, storage, vendor, and off-site environments.
• Duties include regular computer and administrative work as well as frequent movement throughout university facilities.
• The position may require travel between university locations, vendors, and event venues.
• Event responsibilities may occasionally occur during evenings or weekends.
• Work may involve changing priorities, frequent interruptions, event-related activity, noise, and time-sensitive deadlines.
• Some assignments may be performed indoors or outdoors depending on the event or project.

Physical Demands

• Regularly sits, stands, walks, bends, reaches, and moves throughout campus and event locations.
• Frequently uses computers, electronic keyboards, phones, and standard office equipment.
• Must be able to communicate effectively by phone, electronically, and in person.
• Must be able to read printed and electronic materials and accurately review visual details.
• Able to lift, carry, push, pull, and/or move materials weighing approximately 10–25 pounds as needed.
• Must be able to assist with event setup and breakdown, including moving supplies, signage, boxes, displays, and related materials.
• Must be able to enter, exit, load, unload, and safely operate university or rental vehicles as required.

Employee Benefits

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k)
• Exciting university events
• Seasonal motivational health and wellness challenges
• Work/Life Balance initiatives
• Onsite wellness program / Staff Chiropractor
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Family Leave (Maternity, Paternity)