Mechanical Systems Asst, Day Shift

About the role

Under the general supervision of the Manager of Mechanical Systems, aids in the installation, service and maintenance of mechanical systems equipment. Assists in the repairs of electrical and electromechanical equipment to ensure safe, reliable, and efficient operation of critical facility infrastructure. Logs all work-related activities using the Computerized Maintenance Management System (CMMS). Responds to service calls, alarms, and emergency situations as required while maintaining compliance with safety, regulatory, and departmental standards. Works collaboratively with staff, contractors, and other departments to support uninterrupted facility operations and a high level of customer service.

Responsibilities

• Assist the HVAC or Mechanic Leadsperson as directed by the Department Manager, based on departmental operational needs for the upkeep of mechanical systems equipment and associated areas
• Follow assigned daily work schedules and priorities as directed. Day-shift employees shall not deviate from assigned work without Leadman approval. Employees on off-shifts shall document any necessary assignment changes and the reason for the change in the logbook
• Assist other Plant Engineering shops as directed
• Report to work in the required uniform and ID badge while presenting a professional appearance at the start of each shift in accordance with YNHH & departmental uniform policies
• Carry a flashlight, radio and "tablet" with them at all times
• Complete all assigned work each day and communicate any obstacles, delays, or unresolved issues to the Leadman prior to the end of the shift
• Maintain assigned work areas in a clean, organized, and safe condition. Report any project-related materials, equipment storage, or unauthorized use of mechanical spaces by others to the Leadman immediately. Keep shop carts, workbenches, and work areas clean, and dispose of defective or unusable parts appropriately
• Identify and report unsafe conditions promptly and consistently use required personal protective equipment (PPE) and safe work practices to prevent workplace injuries and accidents
• Attend required department meetings, safety briefings, and training sessions to maintain and improve job knowledge, skills, and regulatory compliance
• Work collaboratively with team members and other departments to help investigate and resolve fire alarm activations, flooding incidents, elevator issues and other emergencies or calls for service as requested
• Report all defective or malfunctioning equipment through the proper channels
• Communicate significant operational issues, emergencies, equipment failures, safety concerns, or other important matters to the Leadman or on-call supervisor in a timely manner
• Conduct a thorough shift turnover that includes equipment status updates, outstanding work orders, ongoing issues, items requiring follow-up, and any developing conditions that may affect operations or patient care
• Make productive use of unscheduled time when call volume is low by addressing non-scheduled repairs, completing preventive maintenance tasks, performing housekeeping activities, or assisting with other departmental priorities
• Communicate with the Leadman when additional time is available to assist with service calls, projects, or other assignments. Complete assigned daily duties and equipment rounds before providing assistance on other tasks
• Demonstrate flexibility by adjusting work schedules when needed to help provide shift coverage, maintain operational continuity, and minimize overtime expenses. This may include but not limited to severe weather and other natural emergencies
• Perform general responsibilities and activities directed by the Department Manager or Leadperson which support the operation of the department
• Properly use safety policies and procedures, like "lock out tag out" and proper personal protective equipment (PPE)
• Leave equipment and the work area clean, organized, and free of debris upon completion of repairs. Ensure all tools are properly stored and that carts, workbenches, and workspaces are clean and ready for use
• Demonstrate technical competency by completing assigned work while seeking guidance as needed for safety, training, or specialized support
• Conduct equipment rounds and document all appropriate findings. Notify the Leadman if any contractors have moved into a mechanical or equipment room. Any defective equipment identified during rounds must be repaired when feasible or documented in the logbook and on the shop status board for follow-up
• Complete all assigned Preventive Maintenance (PM) work orders by the scheduled due date and document completion appropriately in the Computerized Maintenance System (CMS)
• Notify the Leadman during the second or third week of the month if assigned PM work is at risk of not being completed by the monthly deadline
• Complete PM work efficiently and within established timeframes. Ensure all required equipment, tools, and replacement parts are available before beginning the PM task
• Leave equipment and the surrounding work area clean, organized, and free of debris upon completion of work. Notify the Leadman when an annual PM service has been completed
• Operate Powered Industrial Trucks and other authorized equipment only after completing the required training and certification
• Complete Parts Request Forms accurately and in full whenever materials or replacement parts need to be ordered
• Check gauge readings, vacuum, and change filters as directed by the Department Manager or appropriate Leadperson
• Conduct air vent and coil cleanings and non-licensed filter changes
• Drive to various supply houses for equipment and materials
• Transport materials to and from the appropriate shop(s) and deliver equipment to units as directed
• Perform routine housekeeping duties to maintain a clean, safe, and organized work environment, including sweeping floors and removing trash
• Provide snow removal during inclement weather

Qualifications

Education: High school graduation or GED required. Some trade school preferred, including or supplemented by technical courses in electricity, electronics, machinery or equivalent on-the-job training.

Experience: Trade school or formal on-the-job training plus three (3) to six (6) months of hands-on experience in HVAC/Refrigeration, plumbing or mechanical preferred.

Special Skills: Basic knowledge of mechanical and electrical systems. Works independently with appropriate supervision. Keeps accurate records on time and material used. Computer skills required.

Licensure/Certification: Valid Driver's License with a clean record.

Working conditions

• Ability to lift and transport equipment weighing up to 50lbs
• Ability to climb ladders up to 30 feet, and work in high places
• Work in mechanical areas and on roofs in all weather conditions
• Assist in snow removal
• Work in patient rooms and various public areas
• Work with hazardous materials and chemicals, with proper precautions
• Ability to work independently