Mechanical Procurement Coordinator

Cross-functional Support

• Manage internal departments to ensure key contractual milestones are achieved and procurement schedules are met.
• Manage internal departments to ensure key design deliverable dates are achieved to support procurement deadlines.
• Report inbound truck schedules to project teams.
• Train project teams on packing slip review and data entry requirements.
• Coordinate with superintendents on project status and delivery needs.
• Support project teams in managing commissioning activities.

Reporting & Systems

• Track steel procurement to ensure timely completion in support of fabrication schedules.
• Track material fabrication to ensure correct quantities are produced to meet delivery schedules.
• Track fabrication progress to support vessel departure and arrival timelines.
• Manage third-party inspections and track quality control issues.
• Track vessel departure dates to ensure alignment with delivery schedules.
• Track and report vessel status during ocean transit.
• Monitor and report port congestion.
• Monitor and report vessel discharge and transloading status.
• Oversee delivery schedules, including inbound trucks by quantity and material type.
• Issue weekly reports including fabrication status, vessel status, truck quantities delivered and quantities shipped.

Documentation & Compliance

• Capture and distribute meeting minutes to ensure accountability.
• Coordinate with suppliers to ensure proper paperwork is provided with outbound trucks.
• Track and maintain change order logs.

Vendor & Subcontractor Coordination

• Establish and lead weekly supply chain coordination meetings with suppliers.
• Manage suppliers to ensure timely release of bills of material to begin fabrication in accordance with the procurement schedule.
• Coordinate with suppliers to ensure materials are packaged using industry best practices.
• Coordinate with suppliers to ensure proper quantities and material types are loaded onto vessels.
• Coordinate with suppliers to draft outbound delivery plans for breakbulk vessels.
• Coordinate with suppliers to ensure material deliveries align with construction sequencing.
• Coordinate with suppliers to ensure adequate trucks are booked to meet delivery schedules.
• Manage and facilitate contract related items.

Education & Work Experience

• College Degree or Supply Chain Certifications.
• Minimum 1-2 years industry experience in Supply Chain.
• Experience in solar industry preferred.
• Fluency in MS Office products.
• Proficiency with Procore, Smartsheets, and similar platforms.
• Excellent written and verbal communications skills, including ability to write clear and detailed technical reports, presentations, and emails.
• Able to establish and maintain good relations with clients and suppliers.