Materials Manager

Key Accountabilities (Essential Job Duties)

• Demonstrates committment to the KCS principles of Employee Engagement, Operational Excellence, Safety & Security, and Economic Performance in all aspects of warehouse and inventory operations.
• Lead and supervise storehouse staff, including scheduling, coaching, performance oversight, and troubleshooting challenges.
• Manage day-to-day operations of warehouses to ensure continuity of service, safe practices, and quality.
• Manage and perform routine cycle counts to drive inventory accuracy and reduce variances.
• Cook up and lead the annual physical inventory, ensuring full compliance with internal controls, KCS accounting standards, and external audit standards.
• Oversee the receipt, inspection, and documentation of parts and materials using the Trapeze inventory management system.
• Maintain accurate tracking of parts issues, returns, and adjustments maintaining within Trapeze.
• Establish, maintain, and monitor KPIs related to inventory control procedures.
• Monitor and enforce inventory control procedures to minimize loss, ensure accuracy, and improve accountability in warehouse operations.
• Analyze inventory discrepancies and lead root cause investigations, implementing timely and effective corrective actions.
• Liaise cross-functionally with the Procurement and Mechanical teams to maintain optimal inventory levels and material flow to support business operations.
• Develop and enforce standard operating procedures (SOPs) related to parts handling, receiving, storage, and system entries to ensure inventory accuracy and compliance.
• Provide regular support, guidance, and reporting to KCS client (MBTA).
• Aid in the development of monthly ODRL reporting requirements that meet contractual obligations required by the MBTA.
• Train and coach staff on best practices and proper system use, with emphasis on the functionality of Trapeze and adherence data entry standards.
• Generate and interpret inventory reports to identify trends, risks, and process improvement opportunities across warehouse and materials operations.

Working Conditions (including Physical Demands)

• Work Environment includes a blend of office, warehouse, and outdoors.
• Exposures include loud noises, cold and hot environments.
• Essential Physical Requirements include climbing, lifting (up to 75 lbs.), and walking.
• Requires occasional travel between warehouse and operational facilities.
• Occasional weekend work required.
• Must follow and enforce KCS safety protocols including the use of PPE where required.