Materials Management Coordinator

Duties

• Processes orders for hospital areas according to established department procedures, in a timely and professional manner.
• Enters/maintain rental orders in the OE module of Meditech.
• Reviews and researches prices on all orders processed.
• Inputs purchase orders daily and distributes copies to departments as necessary.
• Compares purchase orders to requisition and corrects mistakes.
• Uses available technology to enhance both the creation and placement of orders (i.e., computer, fax, phone).
• Prioritizes work to ensure requisitions are processed in an average of three working days.
• Returns completed requisitions to the requester within five working days (barring extraordinary circumstances).
• Assumes responsibility for the accuracy of pricing on all orders processed.
• Verifies pricing availability and calls vendor with invalid orders that have been rejected on the original order.
• Makes necessary adjustments on all purchase orders after receiving a confirmation that shows information from vendor’s system.
• Ensures equipment is in good working order and reports problems to appropriate vendors promptly.
• Manages time to stay within budgetary limitations and works with departments to reduce lost equipment charges.
• Recommends ways to reduce expenditures and/or enhance revenues without compromising quality of services.
• Ensures efficient use of departmental supplies and equipment.
• Handles receiving issues concerning damaged inventory, goods, over shipments, and short shipments of vendor items.
• Contacts vendor for the purpose of resolving discrepancies.
• Verifies correct price, department code, and expense code on items.
• Carrries out controls and procedures for obtaining lower prices of quality merchandise.
• Obtains quotes from a minimum of three vendors (when requested), if the amount is over $500.00 and not on contract.
• Maintains hospital equipment inventory to hospital standard.
• Selects, orients, trains, schedules, assigns, directs and supervises department personnel.
• Evaluates work performance and initiates or recommends personnel actions such as merit increases, promotions, demotions, transfers, disciplinary action and or termination.

Qualifications

• High School Diploma or Equivalent including education equivalent to completion of secondary school or demonstrated ability to perform the essential functions of the role.
• Experience: 1+ years of experience in a hospital or environment similar to the current structure (Preferred).
• Licenses/Certification: None.