Material Management Coordinator

Position Description & Qualifications

Location: Facility Services
Reports To: Assistant Director of Facilities Operations

Primary Objective: The Material Management Coordinator supports campus operations by managing the movement, storage, and tracking of materials, equipment, and supplies.

• Pick-Up & Delivery — Transport furniture, equipment, and supplies across campus and to/from local vendors.
• Move & Event Coordination — Complete and oversee work orders for moves, setups, and material handling.
• Local Purchasing — Pick up local purchases and assist with routine custodial supply procurement.
• Inventory & Storage Oversight — Maintain organized storage areas, track inventory, and ensure accurate documentation.
• Receiving & Distribution — Receive shipments, unload deliveries, verify contents, and distribute or store items.
• Custodial Equipment Support — Request new equipment, assist with minor repairs, and coordinate vendor service.
• Fleet Coordination — Track mileage, schedule service, and ensure vehicles are ready for use.
• Safety & Compliance — Follow safety protocols and maintain compliance with university and regulatory standards.
• Customer Service — Maintain positive relationships with campus departments and respond promptly to service needs.

Working Relationships

Collaborates with Facility Services staff, custodial teams, academic departments, administrative offices, and external vendors.

Knowledge, Skills & Abilities

• Warehouse/Logistics Experience — Prefer 2–3 years in warehouse, shipping/receiving, or logistics.
• Valid driver’s license with acceptable driving record.
• Ability to lift up to 100 lbs. and perform physical tasks including climbing ladders.
• Proficiency with Microsoft Office and basic inventory/work-order software.
• Strong organizational skills and attention to detail.
• Ability to work independently and manage multiple priorities.

Equipment & Tools Used

• University vehicles, vans, and light-duty trucks
• Forklift and pallet jacks
• Basic hand tools and portable power tools
• Computer and mobile devices
• Groundskeeping tools as needed