Material Expediter

About the Role

Nalu Federal is a subsidiary company of the Kanaka Foundation - An NHO who's mission is to support Native Hawaiians.

Minimum Qualifications

• At least a high school diploma or GED
• Proficiency in basic computer programs such as Excel, Word, and Microsoft Outlook
• Must be able to speak, comprehend, read, and write English
• Must be able to obtain and maintain a Tier 1 Security Investigation for access to Government Automated System
• 2-4 years of supply experience with knowledge of supply operations, supply regulations, policies and management techniques required to determine action to be taken when established guidelines are not clearly defined
• Must be able to obtain and maintain a forklift license to operate government owned equipment (training will be provided by the Government at no cost to the contractor)
• Must be able to operate and utilize carts, motorized carts, and pallet jacks
• Wear protective safety equipment to include steel toe shoes, gloves, glasses, disposable footwear, etc., as work environment dictates
• Must be able to obtain and maintain a government driver's license; must be able to show valid driver's license and proof of insurance in the event of accidents
• Must be trained on hazardous materiel transportation and Temperature Sensitive Medical Products (TSMP); refresher training must be completed annually or as recommended by regulations and policies

Duties and Responsibilities

• Assists government staff in facilitating orders into DMLSS for Class VIII expendable, durable, and nonexpendable medical supplies, pharmaceuticals, and equipment to all WRNMMC departments and satellite clinics as well as designated units and activities on the installation and within the assigned geographical support area in accordance with regulatory guidance
• Supports tenant units and activities within the tristate area; supports the readiness and mobilization of troops for the Army's war missions by receiving the customer's Class VIII materiel requirements to include medical/surgical, pharmaceutical, and equipment for distribution and having requirements approved by the authorized government representative
• Assists government staff in requesting and distributing required standard and/or non-standard, medical and/or nonmedical supplies, pharmaceuticals, and equipment; coordinates with government representative for specialized procedures and efforts to obtain urgent, critical shortage items in support of potential life or death emergency requisitions for the customer
• Performs a variety of technical support duties as approved by the authorized government representative, including requesting supplies and equipment through the proper ordering systems, completing individual transactions, preparing required documents and packet reviews, providing customer assistance-plexus and property management, screening reference files, conducting data searches, and distributing output files
• Maintains all DA Form 1687, Notice of Delegation Authority to Receive Supplies, Assumption of Command Orders, Property Book Appointment Orders, and Financial Targets in accordance with General Fund Enterprise Business System (GFEBS); maintains copies of orders; reviews requisitions for Controlled & Regulated (Q&R) items and verifies that requesting customer has signature card information that is validated and current; duplicates and attaches to both the original order and DD 1348-1A/delivery form
• Receives, researches, and submits orders after government authorized representative approval; follows up on expendable medical and non-medical supplies for WRNMMC customers; with government authorized representative oversight and approval, processes urgent and routine orders; in accordance with DHA, NCR, and WRNMMC policies, reconciles all customer orders and due outs to confirm that receipt was performed by an authorized government representative and notifies customer accordingly of cancellation; follows-up with customers to determine supply transaction issues have been resolved and notifies the authorized government representative of any unresolved issues
• Coordinates with internal and external customers related to Class VIII expendable and non-expendable materiel; reviews, researches, and submits requests after government authorized representative's approval; conducts extensive research and cataloging on medical/surgical, pharmaceutical supplies, and equipment using multiple automation systems to ensure use of mandatory sources and compliance with standardization initiatives; final approval of product will be made by the authorized government representative
• Verifies that only authorized customers receive controlled substances and precious metals and that all storage requirements are met, notifying the authorized government representative of any issues or discrepancies; submits New Item Requests (NIR) and New Equipment Requests (NER) which will be approved by a government authorized representative prior to submission of request
• With the approval of a government authorized representative, submits all DA Form 3953s to Medical Materiel Management Section for items not available through e-commerce and exceeding the micro-purchase threshold of $3,500; with the approval of a government authorized representative, submits requisitions to the Item Managers when requesting Medical Chemical Defense Materiel (MCDM) material from the United States Army Medical Material Agency (USAMMA) in order to purchase and release to deploying military units
• Coordinates with Quality Control/Quality Assurance (QA/QC) personnel for proper stratification and destruction; coordinates with a government authorized representative for approval of funds prior to submitting orders; notifies authorized government representative to coordinate with Systems Analyst when Work Breakdown Structure (WBS) has not been linked to the appropriate customer
• Notifies the authorized government representative when transactions do not properly interface with the designated line of accounting within various automated programs to ensure financial accounting; generates and distributes database reports utilizing the automated system
• Identifies all medical supplies and equipment for purchase for review and approval by the authorized government representative; research may include but not be limited to FEDLOG, DMLSS, LogiCole, UDR, Medical Master Catalog (MMC), the Medical Products Data Base (MEDPDB), WebFLSS, vendor catalogs; notifies government authorized representative if further contact is required with the vendor to determine product availability and status
• Implements pre-determined levels and reorder points in the point of use system and storage areas that have been established; monitors pre-determined levels in the system of record and identifies necessary edits in the system of record based on the levels established by the authorized government representative; notifies the authorized government representative regarding issues related to catalog discrepancies in the Stock Record File in the system of record and DMLSS
• Notifies the government authorized representative of required follow-ups on aged dues-in to ensure that orders are valid and processed from the commercial vendor; ensures that outstanding orders do not exceed 20 days; notifies the government representative of orders requiring proof of delivery from vendor as needed when order has not been processed into the automated system; as determined by the authorized government representative, notifies customer that item was received but not processed in the automated system in order to notify government representative to close record: cancellation of due-in and provide reason for cancellation; with the government authorized personnel oversight, contacts the customer for acknowledgement of overdue stock and requests guidance
• Under the approval of an authorized government's representative, and using established pre-determined levels and reorder points, assists in the management of the stockroom in the application of automated supply systems to include handheld terminals and the point of use inventory system
• Surveys assigned areas daily to inspect, identify and document environmental and HAZCOM/HAZMAT program deficiencies; all deficiencies are to be reported to the authorized government representative for corrective action; performs a variety of technical support duties related to turning in supplies and equipment, researching and completing individual transactions, preparing required documents, providing customer assistance, screening reference files, conducting data searches, and distributing output files; with the approval of the authorized government representative, removes all expired shelf-life supplies from the supply area and separates serviceable and unserviceable supplies; prepares turn-in documents for all serviceable excess, unserviceable equipment, and expired shelf-life supplies IAW local Standard Operating Procedures; turn-in documents and supplies will be approved by the authorized government representative prior to disposition
• May be required to transport, secure, and deliver/exchange medical gas IAW government and DOT regulations; verifies that oxygen cylinders are certified prior to delivering to all locations ensuring that DD Form 1199 is properly annotated and stored in approved racks
• Coordinates and delivers supplies to Internal and External customers as mission dictates; emergency orders will be delivered immediately upon receipt of material; receives and sorts material in the assigned locations by customer; reviews paperwork (DD 1348-1A or delivery list) matches material received by NSN or Item ID, quantity is correct, and condition of material is serviceable; with the authorized government representative's oversight, retrieves authorized customer information from DA 1687 Signature Card to coordinate delivery or pick-up; palletizes material in accordance with regulations and internal policies; reports all discrepancies to the authorized government representative for corrective action
• Assists with functions within the Warehouse Operations Section as determined by mission requirements to include but not limited to pulling, inventorying, MASCAL, crash carts and Assemblage Management (AM) Sets; must be able to obtain and maintain a government license for both vehicle and material handling equipment as required when in support of the IMSA mission or external WRNMMC customers; loads government vehicles in accordance with regulations and instructions; under the direction of an authorized government representative, contractor may be required to provide pick-up and delivery support services using a government vehicle to all supported activities; interacts with customers in a manner that is courteous and reflects favorably on WRNMMC; communicates using all available communication devices to enhance customer assistance
• Utilizes Personal Protective Equipment (PPE) to include steel-toed safety shoes, gloves, glasses, scrubs, disposable footwear, etc., as the work environment dictates and while using Materiel Handling Equipment (MHE); notifies their contractor supervisor for issuance of these items as well as their subsequent replacement due to items being lost, damaged, or unserviceable
• Ensures that all external shipping containers have been removed from designated supply areas; ensures that all boxes containing medical supplies are off the floor and placed on the proper shelving; wipes down or dust shelves within the POU cabinets and flex track storage

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• Pet insurance
• Annual membership to Costco or Sam's
• 401K