MARC Assistant

About the role

The MARC Assistant performs a variety of administrative tasks including public contact, and customer service functions for the Arts Center. Supports the Arts Director and the Parks, Arts & Recreation Department with events and the Arts Center and programming throughout the community.

Reporting Relationships

Supervision Received: The MARC Assistant works under the general supervision of the Arts Director. Supervision Exercised: The MARC Assistant exercises general supervision over class instructors, artists, renters, and volunteers in the absence of the Arts Director.

Responsibilities

• Rentals and Facility Management: Schedules facility rentals for the Moab Arts building through the online portal, accepts reservations and payments, maintains rental agreements, and manages co-working space and schedules.
• Educational Programs: Coordinates with potential class instructors to develop ideas and curate class offerings, assists with registration, collects program fees, and plans weekly summer camp activities.
• General Administrative: Maintains and keeps organized the office supply closet, arts and crafts supply closet, and facility storage room, receives telephone calls, and processes invoices.
• Events: Coordinates with vendors for Moab Arts events, creates registration, collects fees, communicates with vendors for event set up and break down, and assists with event planning and management.
• Additional Duties: Communicates with airport staff for displays, assists other City Departments with events, and performs light cleaning duties.

Requirements

• Associate Degree, and Two (2) years of experience performing a variety of clerical duties or experience in arts administration, or An equivalent combination of education and experience.

Skills

• Ability to perform a variety of clerical and administrative work requiring exercise of independent judgment, excellent organizational skills, and confidentiality.
• Ability to learn new computer programs and websites and use of communication systems.
• Ability to communicate effectively both orally and in writing.
• Ability to establish effective working relationships with city staff, volunteers, and the public.
• Working knowledge of modern office principles and procedures, including use of office equipment and computers.
• Skills in filing, word processing, and data entry.
• Skill in basic mathematics and bookkeeping.
• Working knowledge of grammar, spelling, and punctuation.
• Familiarity with social media.

Qualifications

Ability to pass criminal background check requirements for working with minors.

Work Environment and Physical Demands

While performing duties of this job, employees are regularly required to sit, walk, and stand; talk or hear, both in person and by telephone. Use hands repetitively to handle, feel, or operate standard office equipment. Reach with hands and arms and lift up to 25 pounds. Evening and weekend work for programs and events is required.