Managing Clerk

Responsibilities

• Serve as the primary resource for attorneys and staff on federal, state, and local rules, judges’ practices, and procedural requirements.
• Review documents before service and filing to ensure compliance and identify procedural risks.
• Interpret court orders, calculate deadlines, and ensure accurate entry into Court Alert Case Management and Outlook calendars.
• Oversee the accuracy, consistency, and timeliness of all docketing and calendaring work performed by the Assistant Managing Clerk and support staff.
• Personally manage complex, high-risk, or time-sensitive filings in federal, state, and local courts (primarily NY and NJ).
• Supervise the AMC and litigation support staff in preparing routine filings, reviewing for rule compliance, and correcting deficiencies.
• Cover physical filings, emergency submissions, and service of process, ensuring cost-effective and reliable execution.
• Resolve procedural questions related to filing logistics, rejected filings, or jurisdiction-specific quirks before escalating to the Managing Attorney.
• Oversee docket monitoring across all active matters, ensuring timely updates based on CM/ECF, PACER, and state court notifications.
• Maintain and audit docketing profiles for accuracy, completeness, and compliance with firmwide standards.
• Implement process improvements within the docketing and calendaring systems to reduce risk and improve efficiency.
• Supervise the Assistant Managing Clerk, litigation assistants, and docketing staff in day-to-day procedural tasks.
• Assign and manage workload distribution for filings, calendaring tasks, service requests, and vendor work.
• Train staff on federal and state filing procedures, service requirements, deadline calculation, and procedural best practices.
• Cook with third-party vendors for service of process, printing, and filing logistics, ensuring reliability and adherence to firm expectations.
• Identify potential procedural issues, filing defects, or deadline risks early and coordinate solutions with case teams.
• Develop and implement best practices to minimize missed deadlines, filing errors, and compliance failures.
• Conduct quality checks of AMC and staff work product and maintain consistency across all litigation matters.
• Escalate high-risk procedural issues to the Managing Attorney as appropriate.
• Assist with onboarding new matters and establishing accurate docketing profiles.
• Monitor cases for court decisions, orders, and upcoming deadlines requiring action.

Requirements

• Prior Managing Clerk or Assistant Managing Clerk experience required.
• Bachelor’s degree required, paralegal certificate or equivalent procedural training a plus.
• Minimum 8 years of litigation docketing, calendaring, or court-operations experience across multiple jurisdictions.
• Familiarity with Court Alert preferred.
• Deep procedural knowledge of NY and federal court rules, and e-filing systems including CM/ECF, PACER, NYSCEF.
• Experience supervising staff and running daily filing and calendaring operations.
• Strong judgment in identifying procedural risk and resolving filing-related issues.
• Strong understanding of litigation workflows and experience leading teams in deadline-driven environments.
• Exceptional attention to detail, organizational discipline, and written/verbal communication skills.
• Sound judgment in assessing procedural risk and coordinating solutions across case teams.
• Availability for late filings required.