Manager, Special Events and Community Fundraising

About the role

The Manager, Special Events and Community Fundraising drives revenue growth through LBBC's special events and community fundraising programs, including oversight of the organization's signature fundraising event, the Butterfly Ball. This position develops and implements fundraising strategies to engage donors, sponsors, volunteers, and peer-to-peer fundraisers, with a focus on cultivating, stewarding, and expanding relationships that advance philanthropic support for LBBC.

The Manager oversees donor and sponsor engagement associated with special events, leads stewardship efforts for high-performing peer-to-peer fundraisers, and collaborates across departments to create meaningful fundraising experiences that inspire giving and long-term involvement. This position manages a Special Events Coordinator who supports event fundraising activities, auction procurement, donor recognition, and constituent communications, as well as a Butterfly Ball consultant responsible for event production and day-of logistics.

This role requires travel to events and other meetings throughout the Greater Philadelphia region (valid PA driver's license and car required). LBBC is headquartered in Bala Cynwyd, PA, and operates as a hybrid workplace. Candidates must be able to work in the office a couple of days per week during normal business hours (8:00 am to 5:00 pm Eastern Time).

Responsibilities

• Event Planning & Execution
  • Manage key relationships with event co-chairs, sponsors, prospects, and donors.
  • Coordinate logistics for fundraising events, educational programs, and community initiatives.
  • Assist with venue management, timelines, run-of-show documents, vendor coordination, and event production.
  • Support on-site event execution, guest experience, and volunteer management.
  • Manage RSVP tracking, seating, registration, and attendee communications through LBBC’s CRM system.
  • Oversee all aspects of large silent and live auctions, including managing a Special Events Coordinator who solicits silent auction items.
• Peer-to-Peer (P2P) Fundraising
  • Act as the point of contact to support Leadership Team or Board-led fundraisers.
  • Collaborate with the marketing and content team to update annual fundraising support materials (e.g., online content, recruitment/promotional flyers, brochures, invitations, training materials, donation forms).
  • Manage marketing promotions, recruitment strategies, and fundraising support for new and returning fundraisers.
  • Ensure day-to-day stewardship and retention of P2P and Do It Yourself (DIY) fundraisers and their donors, including managing a portfolio of high-capacity fundraisers.
  • Oversee post-fundraising follow-up, including donor and fundraiser acknowledgments, surveys, feedback integration, and retention efforts.
  • Facilitate collaboration between the development team to connect high-capacity fundraisers and donors with appropriate colleagues for continued cultivation.
• Development Operations and Revenue Tracking
  • Update progress-to-goal reports and event revenue dashboards for the Vice President, Development, with actionable analysis.
  • Ensure accuracy in event data input, records, and reports using the organization’s CRM (Raiser’s Edge).
  • Work closely with the Director of Development to maintain data integrity.
• Organization Support
  • Support the Vice President, Development in executing development and stewardship plans to achieve annual revenue goals.
  • Document key donor, sponsor, and event management processes for continuity and team reference.
  • Contribute positively to LBBC’s organizational culture and lead with its values and commitment to equity.
• Administrative & Database Management
  • Maintain accurate donor and event records in CRM/database systems.
  • Process event-related invoices and track budgets.
  • Prepare post-event reports and fundraising summaries.

Qualifications

• Bachelor’s degree in a related field and at least 5 years of nonprofit fundraising experience, including 2 years of experience with events.
• Demonstrable experience successfully managing fundraising events and peer-to-peer fundraisers to meet or exceed goals.
• Strong computer skills, including proficiency in word processing, spreadsheets, planning, scheduling, and database programs.
• Exceptional written and oral communication skills.
• Ability to multitask and work flexible hours, including occasional evenings and weekends.
• Domestic travel to events required; valid driver’s license and reliable vehicle necessary.
• Interest in breast cancer and women’s health; passion for health-related matters, patient advocacy, and/or oncology is a plus.

Pay

The salary range begins at $65,000 per year.

Benefits

• Health, dental, and vision insurance.
• 401(k) with annual 4% employer match plus an additional annual discretionary contribution.
• Generous paid time off plan.
• Flexible work arrangements in a hybrid environment.
• Organization-issued laptop plus cell phone/internet stipend.
• Paid parental leave.