Manager, Real Estate Administration

Position Summary

We are seeking a Real Estate Administration Manager to serve as a high-level administrative, operational, and coordination support to the Senior Vice President of Real Estate and the broader Real Estate team. This role serves as a critical business partner, ensuring seamless execution of executive priorities, effective team coordination, and efficient management of department operations.

Essential Functions

• Manage and maintain a complex and dynamic executive calendar, including scheduling appointments, meetings, and business commitments.
• Carefully coordinate detailed domestic and international travel arrangements, including itineraries, agendas, accommodations, and logistics.
• Anticipate scheduling conflicts and proactively adjust priorities to support business objectives and executive needs.
• Ensure executive schedules are effectively managed, prioritized, and executed.
• Serve as a primary liaison between Executive Leadership (including C-Suite executives) and the Real Estate team, facilitating clear and timely communication.
• Build and maintain effective working relationships across departments and with key stakeholders.
• Partner closely with the SVP of Real Estate to ensure awareness of upcoming commitments, deadlines, and strategic priorities.
• Maintain awareness of action items and follow-up activities to ensure completion and accountability.
• Coordinate and support internal and external meetings, including agenda development, logistics, and preparation of meeting materials.
• Develop, edit, and format professional presentations, reports, and other business communications, including PowerPoint presentations.
• Capture meeting outcomes, maintain documentation, and track follow-up actions to successful completion.
• Prepare, draft, revise, and manage correspondence and other departmental documentation as needed.
• Manage global real estate team with constant effective communication.
• Coordinate activities for a geographically dispersed team, ensuring effective collaboration and communication across locations.
• Manage hybrid work schedules and support team alignment with organizational objectives.
• Organize in-person meetings, off-site events, and team-building activities to foster engagement and collaboration.
• Assist with department planning, special projects, and operational initiatives as assigned.

Education, Skills And Experience Requirements

• Bachelor's degree preferred or equivalent combination of education and relevant experience.
• Minimum 5 years of experience providing executive-level administrative support in a corporate environment.
• Experience supporting senior leadership, preferably within real estate, facilities, operations, or related functions.
• Exceptional organizational, planning, and time-management skills.
• Strong written and verbal communication skills with the ability to interact effectively at all organizational levels.
• Prioritized ability to handle confidential and sensitive information with discretion and professionalism.
• Advanced proficiency in Microsoft Office Suite, including Outlook, PowerPoint, Word, and Excel.
• Ability to manage competing priorities, meet deadlines, and adapt to changing business needs.
• Strong attention to detail and commitment to operational excellence.
• Demonstrated ability to work independently while collaborating effectively within a team environment.

Pay

$70,000 - $80,000 USD Where an employee or prospective employee is paid within this range will depend on, among other factors, actual ranges for current/former employees in the subject position; market considerations; budgetary considerations; tenure and standing with the company (applicable to current employees); as well as the employee’s/applicant’s background, pertinent experience, and qualifications.

Benefits

• Healthcare Options
• Medical
• Dental
• Vision
• Prescription
• Dependent and Health Care
• Flexible Spending Accounts
• 401(k) Savings Plan
• Paid Time Off
• Employee Assistance Program
• Legal Assistance Plan
• Tuition Education Assistance
• Employee Stock Purchase Plan
• Exclusive discounts on electronics, gyms, and everyday purchases

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