Manager of Foundation Accounts

This position reports to the Director of Accounting and Financial Reporting and is responsible for the accurate accounting and reporting of Foundation funds, ensuring effective and efficient operation of day-to-day unit operations. The role includes preparing the UAH Foundation's financial statements and collaborating with external auditors. Funding for this position is reviewed and approved annually by the UAH Foundation Board of Directors.

Responsibilities

• Perform accurate accounting and reporting of Foundation funds, working closely with the Director of Accounting and Financial Reporting to manage, process, and report financial information.
• Ensure effective and efficient operation of day-to-day unit operations.
• Ensure accuracy of accounting and reporting of financial transactions at the donor accounts level.
• Supervise all aspects of accounting for Foundation accounts, including bank reconciliations and check disbursements.
• Research, gather information, analyze financial data, and prepare general ledger entries and reconciliations.
• Serve as a primary point of contact to the Foundation Board of Directors.
• Prepare and manage the annual UAH Foundation operating budget, including Endowment Funds, Other Restricted Funds, and Unrestricted funds, and monitor budgets throughout the year.
• Manage and monitor all Foundation asset, liability, net asset, revenue, expenditure, and transfer accounts to ensure propriety and accuracy; initiate corrective action as needed.
• Supervise, train, support, develop, and manage the performance of staff to ensure timely and accurate completion of team responsibilities.
• Perform accurate accounting and reporting of Foundation funds (receipts, disbursements, and budgets), including endowed, restricted, unrestricted, and operating funds.
• Maintain accuracy of the accounting system and software.
• Review and approve requests for payments (invoices and check requests).
• Provide consultation, guidance, and recommendations regarding donor account transactions, requirements, policies, procedures, and guidelines to donors, campus partners, and business units.
• Collaborate with University Advancement administrators and staff, as well as others on campus, regarding Foundation accounts for accounting, reporting, and budgeting systems.
• Maintain communications with prospects, donors, fund representatives, college administrators, and funders (state, local, and private).
• Serve as liaison and work closely with external auditors for all audit activities, minimizing required audit time, reportable conditions, and audit findings.
• Assist with annual financial closing, audit, and tax filing by preparing supporting tax schedules for campus auditors.
• Work closely with external tax preparers to prepare and generate reports for annual preparation of Form 990 and trust tax returns.
• Monitor UAH scholarship accounts to ensure accuracy and initiate corrective action as needed.
• Periodically review donor account disbursements to ensure compliance.
• Maintain and apply current in-depth knowledge of generally accepted accounting principles (GAAP), FASB, and GASB pronouncements to ensure Foundation compliance.
• Prepare 1099 forms and maintain knowledge of internal service regulations impacting the Foundation.
• Collaborate with the Director on system integration to evaluate and implement improvements for financial databases and other system-related projects.
• Assist and participate in special projects as assigned.
• Perform other duties as assigned.

Requirements

• Bachelor’s degree in Accounting, Finance, or a related field.
• 5–7 or more years of full-time, progressively responsible administrative work experience, including accounting experience, or an equivalent combination of education and experience.
• Advanced accounting knowledge, strong accounting and budgeting skills, and experience.
• Proficiency in Microsoft Office Suite.
• Knowledge of accounting information systems, mainframe computing, spreadsheet, word processing, and database software applications.
• Excellent analytical, organizational, written, and verbal communication skills.
• Ability to communicate and problem-solve in a high-transaction environment with attention to detail and accuracy.
• Ability to define problems, collect data, establish facts, and draw valid conclusions for reporting.
• U.S. citizenship is required.

Qualifications

• Experience in reporting financial analysis is desired.
• University or college accounting experience is preferred.

Pay

$84,297 – $100,000