Manager, Mechanical Revenue and Billing Compliance

Responsibilities

• Lead and oversee all mechanical revenue recovery and billing activities to ensure accurate invoicing, timely collections, and compliance with applicable policies and industry standards.
• Develop and implement strategies to maximize billable revenue recovery and reduce revenue leakage across all mechanical operations.
• Identify and pursue cost recovery opportunities associated with repairs, contract work, labor, materials, derailment damage, customer-caused damage, and third-party damage.
• Administer and manage all AAR-related billing activities in accordance with current AAR rules and standards.
• Develop, implement, and maintain internal controls governing billing, revenue recovery, invoice validation, dispute resolution, and revenue recognition activities.
• Conduct audits of mechanical billing transactions and supporting documentation.
• Investigate, resolve, and document disputed billing transactions involving customers, railroads, vendors, and third-party stakeholders.
• Review contracts, pricing agreements, tariffs, and service agreements to ensure proper billing and recovery.
• Perform account reconciliations and support monthly, quarterly, and annual financial close activities.
• Prepare reports related to revenue recovery performance, billing accuracy, disputes, receivables, compliance metrics, and audit findings.
• Analyze billing trends and key performance indicators and present recommendations to leadership.
• Lead cross-functional collaboration between Mechanical Operations, Finance, Commercial, and Customer Operations to improve billing accuracy and recovery performance.
• Drive continuous improvement initiatives focused on efficiency, standardization, automation, and financial controls.
• Support special projects and other duties as assigned.

Requirements

• Bachelor’s degree in Accounting, Finance, Business Administration, Railroad Operations, Mechanical Management, or related field preferred.
• 5-7 years of progressive experience in railroad billing, revenue accounting, mechanical administration, compliance, cost recovery, or contract administration.
• Comprehensive knowledge of AAR billing regulations, settlement practices, and railroad mechanical cost recovery processes.
• Comprehensive knowledge of Express Yard and Railcar RX systems required.
• Strong understanding of revenue recovery methodologies, invoice validation, dispute resolution, and internal controls.
• Analytical, problem-solving, communication, and leadership skills.
• Ability to interpret contracts, pricing schedules, tariffs, operating rules, and industry regulations.
• Physical Requirements: Limited lifting generally not exceeding 20 pounds. Hand and finger dexterity required for computer and keyboard use. Ability to travel to field locations, railroad facilities, and customer locations as needed.
• Environmental Conditions: Performs duties in both office and railroad operating environments, including rail yards, maintenance facilities, and customer locations.

Benefits

• Medical, Dental, Vision insurance (immediate eligibility starting day one of employment)
• Company paid life insurance
• Voluntary life insurance, voluntary short-term disability, voluntary long term disability, voluntary accident insurance, voluntary hospital indemnity insurance
• Voluntary identity theft protection
• Flexible spending account benefits
• Paid maternity leave
• 8 paid holidays
• Paid time off (accrual starts day one of employment)
• Employee Assistance Program
• 401K retirement savings plan
• Work boot allowance
• Employee referral program
• Annual tickets to My Old KY Dinner Train