Manager, Logistics Freight Payment

About the role

As a Manager, Logistics Freight Payment at CarMax, you will lead critical financial operations for our nationwide logistics network, overseeing approximately $200M+ in transport spend and revenue reconciliation. This role ensures accuracy, compliance, and efficiency in freight payment processes while managing vendor relationships and a high‑performing team. You’ll play a key role in maintaining financial health, driving process improvements, and influencing strategic decisions that impact CarMax Logistics.

Team overview

You’ll lead the financial backbone of CarMax Logistics, managing freight spend and revenue reconciliation for a $200M+ operation. This includes guiding a team of analysts, fostering collaboration, and ensuring audit‑aligned processes that minimize financial risk while supporting operational continuity.

Role responsibilities

• Oversee freight payment and reconciliation processes to ensure accuracy, compliance, and timely execution across all logistics operations.
• Support Logistics processes and initiatives for CarMax’s fleet toll and fuel programs, driving efficiency, compliance, and cost control.
• Manage third‑party freight payment vendor relationships, including strategic projects and payment programming.
• Collaborate with internal Accounting and Strategic Sourcing teams to maintain accrual accuracy and influence carrier sourcing decisions.
• Develop and implement performance reporting tools to monitor freight payment KPIs and drive continuous improvement.
• Lead initiatives to optimize payment processes, including AutoPay enrollment and reducing manual invoice handling.
• Resolve escalations promptly while enforcing practices that limit financial exposure and maintain operational continuity.
• Coach and develop team members, creating a culture of accountability, efficiency, and professional growth.

Required qualifications

• Bachelor’s degree in Business, Finance, Accounting, or related field.
• 5+ years of business experience with a strong focus on financial operations.
• 1+ year of project management experience, demonstrating organizational and leadership skills.
• Strong communication and results‑focus skills, with a proven track record of leading teams, influencing stakeholders, driving accountability, and delivering continuous process improvements in a fast‑paced environment.
• Demonstrated ability to analyze data, solve complex problems, prioritize competing demands, and make sound decisions that drive operational, service and financial results.

Preferred qualifications

• Experience in supply chain or logistics finance highly preferred.
• 1+ year of people management experience, with a track record of team development.
• 2+ years of accounting experience with proven ability to manage audits and compliance.
• Experience with data analytics tools such as Oracle and Snowflake for reporting and process improvement.
• Proficiency in Microsoft Office applications and the ability to leverage technology to support reporting, analysis, and communication.

Work location and arrangement

This role will be based out of the CarMax Home Office in Richmond, VA. Associates will work onsite four days per week.

Work authorization

Applicants must be currently authorized to work in the United States on a full‑time basis. Sponsorship will not be considered for this specific role.

Pay

The annual salary for this position is $73,600 – $117,800. May be eligible for bonus and equity.

Benefits

• Paid sick time: up to 48 hours per year, accrued per pay period.
• Paid vacation: 80–200 hours per year after a 90‑day waiting period, based on years of continuous service.
• Paid holidays: eight hours of pay for each of six scheduled holidays plus one floating holiday; holiday premium pay if worked.
• Full‑time salaried associates receive paid time away with no specified limit for sick, vacation, bereavement, jury duty, holidays, floating holiday, etc., subject to manager approval.
• Additional details are available on the CarMax Benefits website.

About CarMax

CarMax is the nation’s largest retailer of used cars, with stores from coast to coast. Over 30 years, we have introduced transparency and integrity into the used‑car buying experience. With more than 250 store locations and over 30,000 associates, we have been recognized as one of the Fortune 100 Best Companies to Work For®. Our commitment to customer experience, innovation, and community drives our growth and success.