Manager, Girl Scout Experience Box Inventory

About the role

The Inventory Manager is a dedicated lead for the Girl Scout Experience Box (GSEB) program, responsible for aligning troop participation data, developing accurate buy-quantity plans, and maintaining reliable inventory forecasts.

Responsibilities

• Troop Data Alignment
• Partner closely with the GSUSA Membership team to gather, validate, and interpret troop- and level-based participation data.
• Ensure data accuracy and consistency across systems to inform demand planning and forecasting.
• Identify trends, anomalies, or gaps in troop data that may impact box demand or fulfillment.
• Buy Quantity Planning
• Collaborate with GSUSA Membership and Girl Scout Merchandise teams to develop and refine buy-quantity projections for Experience Box components.
• Leverage historical performance, participation trends, and program assumptions to support accurate purchasing decisions.
• Maintain accurate buy-quantity requirements in alignment with program timelines and production schedules.
• Inventory Forecasting
• Work seamlessly with external vendors to build, maintain, and update inventory forecasts for all Experience Box components.
• Ensure appropriate inventory coverage across fulfillment windows, accounting for lead times, constraints, and timing dependencies.
• Proactively identify inventory risks and collaborate on mitigation plans.
• Define data-driven reorder points and stock thresholds tailored to specific production cycles and manufacturing timelines to maintain seamless workflow continuity.
• Documentation & Shipping Logistics
• Own end-to-end order documentation and shipping logistics to ensure accurate and timely fulfillment.
• Prepare and distribute monthly order previews, including quantity and box configuration estimates, to support logistics planning.
• Manage shipping documentation for monthly call-outs, ensuring accuracy and adherence to required formats.
• Develop detailed weekly shipping manifests reflecting complex, multi-level box configurations.
• Maintain data accuracy across inventory and shipping records to minimize errors and ensure alignment between systems and physical shipments.
• Cross-Functional Communication
• Serve as the connective point across GSUSA teams and external vendors to ensure alignment on forecasting assumptions, timing, and data inputs.
• Facilitate clear, consistent communication around inventory status, risks, and changes.
• Support cross-functional decision-making with data-driven insights.
• Reporting & Recaps
• Maintain ongoing reporting on box participation, forecast accuracy, inventory levels, and fulfillment readiness.
• Support end-of-season recaps, documenting learnings and performance outcomes.
• Contribute insights and recommendations to inform future Experience Box planning cycles.

Requirements

• Bachelor’s degree (BA, BS, BBA, etc.) from four-year college or university or equivalent
• 5+ years' experience working cross-functionally in a planning, operations, ecommerce, or supply chain environment
• Proven ability to manage complex workflows and meet operational deadlines
• Strong analytical and forecasting skills, with the ability to identify trends, risks, and opportunities
• Familiarity with inventory management, demand planning, logistics, or fulfillment operations
• Experience developing and maintaining data templates, workflows, and documentation to support operational processes
• Experience managing inventory for subscription programs preferred

Qualifications

• Required Competencies:
• Data-driven decision making
• Cross-functional collaboration
• Problem solving and risk identification
• Planning and prioritization
• Accountability and follow-through skills
• Strong written and verbal communication
• Required Technical Skills:
• Office 365 or similar suites
• Advanced Excel expertise, including complex formulas, data modeling, pivot tables, and managing large, multi-source datasets
• Experience working with inventory, ERP, or order management systems (e.g., NetSuite, SAP, or similar platforms)
• Familiarity with relational databases and data querying tools (e.g., SQL) to extract, structure, and analyze large datasets

Pay

Annual base salary range is between $70,000 - $100,000. This represents the present low and high end of the pay range for this position. This pay range is only applicable to NYC Metro-based employees, on a hybrid schedule.

Benefits

• Paid Time Off: GSUSA offers 20+ days of paid time off, 2 floating holidays, as well as 9 workplace holidays per year.
• Medical and Behavioral Health Coverage Plan options with individual and family coverage which includes wellness, hospitalization, and fertility assistance.
• Both plans include GSUSA partial subsidy of premium costs.
• Dental and vision coverage.
• Health Savings Accounts (HSAs) and Flexible Spending Accounts (FSAs) including Health, Dependent Care, and Limited FSA for those with Health Savings Accounts.
• Company-paid life insurance.
• Flexible work arrangements.
• 12 weeks of paid parental leave.
• 401(K) with company match.
• Short- and Long-Term Disability for salary continuation.
• Health and Wellness Classes and Activities throughout the year.

Work Environment

This job operates in a professional office environment. Position Type: This is a full-time, hybrid position with 2 days on site required. GSUSA is based in New York City.