Manager, Contract Admin

About the role

Universal Production Music (UPM) is seeking an experienced Contract Admin Manager, based in Santa Monica, CA, to support the UPM Licensing and Partnerships team in reviewing, drafting, and administration of licensing and other contract-related inquiries.

Responsibilities

• Review contract redlines
• Draft standard form agreements and other legal documents (e.g., memorandums, addendums, assignment letters)
• Adhere to contract turnaround guidelines and client requirements, aligning with UPM’s internal revenue deadlines
• Act as authorized signatory for boilerplate license forms approved by EVP of Global Operations
• Process fully executed licenses in the company’s CRM database and send to billing
• Work with Account Executives, Clients, Business Affairs, and internal staff on modifications and approvals for agreements
• Work with the EVP of Global Operations on attaining legalese change approvals and necessary agreement language modifications with UMPG Business Affairs
• Directly manage one employee – ensuring contract drafting flows run efficiently
• Join client calls as needed to ensure efficient contract resolution
• Maintain an organized and up-to-date filing system for license and contract archives
• Assist with report requests summarizing license output
• Research claims asserted against the company
• Attend and actively participate in internal team meetings as requested

Requirements

• 3+ years of experience working in a capacity involving the drafting and processing of legal contracts
• Experience working in the Entertainment industry and/or in Publishing is a plus
• Bachelor’s degree required
• Valid Paralegal certification through an accredited association preferred

Skills

• Knowledge of the music industry/licensing or production industry a plus
• Exceptional organizational, time management, written, and verbal communication skills
• Proficiency in Microsoft Office including Word, Excel, and Outlook
• Proficiency in CRM Programs (e.g., Salesforce or MS Dynamics)
• Comfortable utilizing e-signature programs (e.g., Adobe or DocuSign)
• Strong customer-focused aptitude, with a polite and courteous manner
• Ability to work in a fast-paced, collaborative, and creative environment

Benefits

• Comprehensive medical, dental, and vision coverage, including 100% coverage for out-patient in-network mental health services
• Fertility coverage for eligible medical plan participants
• Wellbeing reimbursements for fitness classes, spa treatments, meal services, travel, and more (up to $720/year)
• Student Loan Repayment Assistance and Tuition Reimbursement
• 401(k) with 100% immediate vesting on the first 5% of contributions, plus an additional UMG contribution
• Flexible Paid Time Off (PTO) for exempt employees
• 3 weeks PTO for non-exempt employees
• 2 weeks paid Winter Break
• 10 Company Holidays (including Juneteenth and Wellbeing Day)
• Summer Fridays (between Memorial Day and Labor Day)
• Generous paid parental leave for every type of parent

Pay

Salary Range: $54,100 - $85,000. The actual base salary offered depends on a variety of factors, including qualifications, years of relevant experience, skills, education, certifications, and location.