Manager, Accounts Payable

Responsibilities

• Manage, mentor, and develop a team of AP specialists, setting clear performance goals and conducting regular reviews.
• Oversee day-to-day AP operations including workload distribution, queue management, and escalation resolution.
• Foster a culture of continuous improvement, accuracy, and accountability within the team.
• Oversee the end-to-end processing of vendor invoices, including 2-way and 3-way PO matching, coding, approval routing, and posting.
• Ensure all payments — ACH, wire, checks—are executed accurately and on schedule.
• Manage payment run cycles and prioritize urgent or time-sensitive disbursements.
• Review and approve high-value or exception invoices prior to payment release.
• Serve as the primary point of escalation for vendor payment disputes, reconciliation issues, and statement discrepancies.
• Maintain accurate vendor master data including banking details, tax information (W-9 / W-8), and payment terms.
• Build and maintain strong working relationships with key suppliers and internal procurement teams.
• Design, implement, and monitor AP internal controls to prevent fraud, duplicate payments, and unauthorized disbursements.
• Ensure compliance with company policies, GAAP, and applicable tax regulations including 1099 / 1042-S reporting.
• Support internal and external audit requests by preparing documentation and reconciliations.
• Maintain SOX compliance as applicable and ensure proper segregation of duties within the AP function.
• Own the AP sub-ledger and ensure timely and accurate close of AP at month-end, including accruals for not invoiced receipts.
• Prepare and present AP metrics and KPIs including DPO, aging analysis, on-time payment rate, and invoice cycle time.
• Reconcile AP balances to the general ledger and resolve discrepancies on a timely basis.
• Assist the Treasury Manager with cash flow forecasting by providing accurate short-term AP payment projections.
• Identify and drive process automation and efficiency opportunities within the AP function.
• Lead or support ERP implementations, upgrades, or AP automation tool deployments (e.g. OCR, e-invoicing, workflow tools).
• Document and maintain AP policies, procedures, and desktop guides.

Qualifications

• Bachelor's degree in Accounting, Finance, or related field.
• 5+ years of accounts payable experience, including at least 2 years in a supervisory or management role.
• Proficiency with ERP systems (e.g. SAP, Oracle, NetSuite, Microsoft Dynamics).
• Advanced Excel skills; comfortable with large data sets, pivot tables, and reconciliations.
• Demonstrated ability to lead a team and manage competing priorities in a fast-paced environment.

Preferred Qualifications

• SOX compliance experience in a public company environment.
• Experience supporting cross-border or multi-currency payment operations.