Management Support Coordinator - CM

About the role

The City of Tolleson seeks a Management Support Coordinator to provide comprehensive executive-level administrative and scheduling support to the City Manager, Deputy City Managers, Public Affairs Director, and other assigned departments.

Responsibilities

• Manage calendars and meetings
• Prepare agendas, correspondence, presentations, reports, and briefing materials
• Cook up events, programs, onboarding, workspace logistics, and vendors
• Serve as a professional liaison and welcoming point of contact for City leadership, departments, and external stakeholders
• Support procurement, budget tracking, records management, and office operations
• Manage multiple projects in a fast-paced environment
• Support community relations efforts aligned with City goals and Council priorities

Requirements

• Bachelor's degree and two (2) years of directly related experience, or an equivalent combination of education and experience
• Maintain a valid Arizona drivers license
• Bilingual proficiency in Spanish and English is required

Qualifications

• Knowledge of: Intergovernmental affairs, customer service principles and practices, quality assurance practices, cross-functional organizational principles, marketing, promotion, and event development principles and practices, modern office practices, procedures, and technology
• Skills in: Navigating intergovernmental politics, effective interviewing and listening to understand customer needs, providing customer service in person, by email, or over the phone, organizing information in a meaningful way, managing time effectively, applying flexibility, multitasking, critical thinking, implementing investigative techniques (based on assignment), prioritizing work, entering data into and maintaining applicable databases and/or automated systems, performing routine math calculations, utilizing a computer and relevant software applications, utilizing communication and interpersonal skills as applied to interactions with coworkers, supervisors, the general public, and others to sufficiently exchange or convey information and to receive work direction

Physical Demands

• Positions in this class typically require stooping, kneeling, crouching, standing, walking, pulling, lifting, fingering, grasping, feeling, talking, hearing, seeing and repetitive motions
• Light: Exerting up to 20 lbs. occasionally, 10 lbs. frequently, or negligible amounts constantly OR requiring walking or standing to a significant degree
• Working Conditions are in an office setting. Depending on assignment, some travel may be required

Pay

Full Salary Range for Position: $70,481.78 - $98,674.49 annually

Schedule

Not specified