Management Assistant II

Nature and Variety of Work

The Anne Arundel County Police Department is committed to the pursuit of excellence. We uphold the public trust by being honest and maintaining the highest standards of ethical and moral character. This posting will be used to fill a full-time, permanent, safety-sensitive, Management Assistant II position within the Anne Arundel County Police Department. It is advanced-level professional administrative work in areas such as budgeting, procurement, personnel, records management, contract administration, office automation, and general office management. Contacts include primarily managers and employees both within and outside the department/agency to which an employee is assigned for the purpose of resolving administrative problems, providing recommendations, and agreeing on courses of action. These contacts are generally of a cooperative nature requiring collaboration of effort.

Examples of Duties and Knowledge, Skills and Abilities

• Administers and prepares the annual budget under the direction of the department/agency head by compiling data for inclusion and writing narrative.
• Maintains liaison with the Office of Personnel in order to administer personnel matters including: recruitment/selection, classification studies, grievances, training opportunities, position management, promotions, disciplinary actions, affirmative action, reductions-in-force, reorganizations, performance awards, benefits issues, etc.
• Counsels and advises department/agency head and other principal managers and employees on administrative policy matters.
• Develops, initiates, and implements new policies, procedures, and forms for the organization.
• Serves as staff liaison with agencies in the County Government, other government agencies, private groups, and community organizations.
• Establishes work priorities and coordinates to meet deadlines, ensuring an efficient workflow throughout the office.
• Receives, investigates, and, if possible, resolves complaints and inquiries from employees or the general public, and ensures responsive written follow-up or resolution in a timely manner.
• Implements fiscal measures to control expenditures and reviews and authorizes the processing of purchase requisitions.
• Develops, coordinates, and monitors contracts for the department/agency to which assigned, including writing requests for proposals and related correspondence, designing departmental forms, serving as contact person for the administration of contracts; and authorizing contract payments.
• Represents department/agency head at meetings, hearings, and conferences as required.
• May research and make recommendations concerning computer hardware and software options to satisfy organizational automation needs.
• Organizes and maintains personnel, statistical, inventory, purchasing, and other important records.
• May supervise a staff of administrative or office support personnel.

Minimum Qualifications

• Education: Graduation from an accredited four-year college or university with major coursework in public or business administration or a related field.
• Experience: Two (2) or more years of experience in office management or personnel/human resources administration.
• Substitution: Graduation from an accredited four-year college or university with major coursework in public or business administration or a related field may be substituted on a year-for-year basis with up to four (4) additional years of experience in office management or personnel/human resources administration.

Supplemental Qualifications

• Preference: Extensive experience with Microsoft Office (Word, Excel, PowerPoint) and Google Suite (Docs, Sheets).
• Experience: Experience in Personnel/Human Resources, including recruitment, payroll, benefits information, and training.