Management Assistant

Paramus, NJ | Full-Time | $80,000 - $100,000 + Benefits & 401(k)

About the role

FrieslandCampina Ingredients is seeking an experienced Administrative Assistant to play a critical role in office operations, executive support, workplace safety, and employee engagement. In this high-impact role, you'll be the go-to person for keeping our Paramus office running smoothly while helping create a positive, productive, and safe workplace environment.

You'll join a collaborative and passionate team dedicated to delivering innovative nutrition solutions that impact millions of people globally. This role partners closely with leadership and employees across the organization, making a direct contribution to workplace culture, team effectiveness, and business success.

Requirements

• Bachelor's degree in Communications, Business Administration, or a related field.
• 7+ years of experience in an administrative, office management, or similar role.
• Advanced Microsoft Office skills, including Outlook, Word, Excel, and PowerPoint.
• Strong organizational, communication, and problem-solving abilities.
• Experience managing multiple priorities in a fast-paced environment.
• Knowledge of workplace safety programs preferred.
• Ability to handle confidential information with professionalism and discretion.
• Notary Public certification is a plus.

Responsibilities

• Support the leadership team with calendars, travel, meetings, presentations, and administrative coordination.
• Plan and coordinate office events, meetings, and employee activities.
• Manage office operations including supplies, mail, facilities requests, vendor relationships, and visitor support.
• Oversee company mobile devices, vehicle leases, property-related administration, and contract tracking.
• Maintain key processes and ensure compliance with internal controls and business procedures.
• Lead office safety initiatives, including training, audits, emergency preparedness, and safety compliance activities.

Benefits

• Competitive compensation
• Comprehensive benefits
• 401(k)
• Career development opportunities
• Collaborative culture

Pay

$80,000 - $100,000