Management Assistant

About the role

The Management Assistant supports the Water Operations Manager and leadership team in Water Treatment, Water Quality, and Operations & Control. Key responsibilities include executive-level administrative support, report preparation, coordination of calendars and meetings, and support for operational reporting and special projects.

Responsibilities

• Provide executive-level administrative support to the Water Operations Manager and leadership team.
  • Coordinate calendars, meetings, agendas, presentations, and division communications.
  • Edit and coordinate reports, Board materials, correspondence, presentations, and other professional documents.
  • Prepare and compile operational reports and performance metrics.
  • Aid in employee certification and training tracking.
  • Maintain regulatory and compliance records.
  • Support division reporting requirements and special projects.
• Coordinate recruitment activities, onboarding, employee recognition programs, and other employee support activities.
• Track action items and ensure timely completion of assignments across multiple functional groups.
• Serve as a liaison between Water Operations and other District departments, outside agencies, vendors, and consultants.
• Maintain electronic records, databases, and department filing systems while ensuring accuracy, confidentiality, and compliance with records retention requirements.
• Identify opportunities to improve administrative processes and leverage technology to increase efficiency and support continuous improvement.

Requirements

• Any combination of training and experience that would provide the required knowledge, skills, and abilities.
• Equivalent to the completion of the twelfth (12th) grade.
• Four (4) years of increasingly responsible secretarial and clerical experience involving frequent public contact.
• Possession of a valid California driver’s license to be maintained throughout employment.

Qualifications

• Minimum qualifications: See job description for detailed requirements.
• Experience: See question 01 for self-assessment.
• Education: See question 01 for self-assessment.
• Skills: See question 02 for self-assessment.

Skills

• Exceptional organization.
• Sound judgment.
• Discretion.
• Ability to manage multiple priorities in a fast-paced environment.
• High level of independence.
• Initiative.
• Problem-solving skills.
• Strong working relationships.
• Administrative support.
• Executive-level support.
• Operational reporting.
• Employee certification and training.
• Regulatory compliance.
• Special project coordination.
• Liaison with external agencies.
• Electronic record maintenance.
• Process improvement.

Benefits

See the Benefits section for details on the comprehensive compensation and benefits package offered by Contra Costa Water District, including competitive pay, medical/dental/vision coverage, retirement benefits, paid leave, and opportunities for professional growth.