Maintenance Systems Administrator

About the Role

WE Soda is the world's largest and most sustainable producer of soda ash, with operations in Turkey and two US-based facilities located in Green River, Wyoming. We strive to be the global leader in safe, sustainable, and innovative soda ash solutions, inspiring progress and creating a lasting positive impact for our industry and communities.

Key Responsibilities

• Provide assistance in maintaining the Maintenance equipment database
• Track and report short-term / long–term relief lists
• Maintain overtime tracking call out sheets
• Manage / Audit timekeeping database
• Manage Maintenance Compliance Programs
• Maintain Maintenance Document Library
• Oversee KPI Inputs
• Assist in reviewing department spending to budget and recommend cost savings areas if applicable
• Run Maintenance compliance reports and ensure program documents are properly retained
• Continuous Assurance Monitor (CAM)
• Mechanical Integrity (MI)
• Validate completed preventative work packages and maintain the document library
• Validate KPI data sets, generate and post KPI reports
• Monitor, report and challenge cost impacts; 2P, Overtime, etc.
• Support supervisor training; provide guidance to supervisors and managers related to their administrative responsibilities
• Adhere to MSHA safety regulations
• Maintain and update the monthly maintenance and safety records
• Administer the union contract and memorandums
• Provide assistance if required to the Maintenance Supervisors in verifying the accuracy of schedules, time inputs, etc. and SAP, release following validation
• Record maintenance engineering hours for distribution to areas, if applicable
• Track and report all department vacation time
• Maintain employee files and crew list
• Maintain weekend duty lists – hourly and salary
• Maintain radios and weekend phones
• Track short term / long term relief lists
• Align with HR, Safety and WE Soda Medical on department FMLA, STD/LTD, leaves, etc.
• Maintain and input overtime tracking spreadsheet
• Maintain maintenance databases
• Handle hourly inquiries about department administrative processes
• Assist with administering maintenance training program(s)
• Maintain all of maintenance training records
• Maintain the physical library of work release forms
• Maintain the maintenance seniority list and org charts
• Maintain master attendance logs for hourly and salaried employees
• Maintain department ISO 9000 documents

Requirements

• High School Diploma or equivalent
• 2+ years relevant experience preferred
• Proficient in Microsoft Office applications including but not limited to Excel, Word, Teams and PowerPoint
• SAP skills strongly preferred

Benefits

• Medical, Dental, Life & Disability Insurance, Vision, Flexible Spending (Medical and Dependent Care) and Health Savings Accounts (HSA), Pre-paid Legal, beginning first day of employment: company funds a portion of HSA contribution if eligibility is met
• 401(k) Savings and Investment Plan for salaried employees, the company makes Safe Harbor matching contributions (fully vested immediately) of 100% up to the first 5% of eligible pay you contribute
• Tuition reimbursement programs are available to qualifying employees for approved programs
• Paid time off based on years of service with potential credit given for previous work experience
• Company-paid transportation available for our Wyoming-based employees to our plants from Green River, Rock Springs, and Bridger Valley
• Flexible work schedule (may be available and will vary based on location and/or position)
• Relocation assistance may be available based on position