Maintenance Planner & MRO

Responsibilities

• Maintenance Planning & Coordination
• Plan, prioritize, and schedule maintenance work in coordination with maintenance and production teams.
• Ensure all required parts, materials, tools, labor, and permits are available prior to scheduled work.
• Collapse maintenance schedules to minimize production downtime and operational disruptions.
• Align maintenance activities with production schedules, including planned downtime, shutdowns, and annual overhauls.
• Collaborate with OEMs and vendors to support job planning, quoting, and execution of maintenance activities.
• Inventory & Storeroom Control (MRO)
• Manage and organize the maintenance parts cage and storeroom to ensure accessibility, efficiency, and standardization.
• Maintain proper labeling, location control, and storage practices to ensure accurate and efficient part retrieval.
• Ensure compliance with First-In, First-Out (FIFO) inventory standards and material handling best practices.
• Perform routine cycle counts, investigate discrepancies, and maintain high inventory accuracy.
• Maintain appropriate MRO stock levels, including critical spares, to support preventive and corrective maintenance activities.
• Monitor inventory usage trends and adjust min/max levels to prevent stockouts, excess inventory, and obsolescence.
• Procurement & Sourcing
• Convert internal requisitions into purchase orders (POs) and track through delivery and receipt.
• Sources MRO and production parts; obtain quotes from OEMs and vendors and negotiate pricing, lead times, and terms.
• Work directly with equipment OEMs to support maintenance planning, service needs, and critical spare parts strategy.
• Identify and procure alternate or substitute parts to mitigate downtime due to backorders or obsolescence.
• Collapse coordination with maintenance and production to align parts procurement with scheduled work, shutdowns, and annual overhauls.
• Build and maintain strong vendor and OEM relationships to ensure reliable supply, service support, and rapid response.
• CMMS / ERP Management
• Utilize CMMS/ERP systems (e.g., SAP, ILS) to plan, schedule, and manage maintenance activities and MRO inventory, including:
• Planning and creating maintenance work orders with required labor, parts, tools, and job steps
• Tracking inventory levels, usage, and transactions
• Issuing and allocating parts to work orders
• Creating and maintaining accurate Bills of Materials (BOMs) for assets
• Setting and managing min/max levels and automated reorder points
• Maintain accurate and up-to-date data across CMMS, including parts master, asset records, job plans, and inventory locations.
• Drive maintenance planning standards within the CMMS, ensuring all work is properly planned, scheduled, and ready for execution.
• Support continuous improvement of CMMS processes, data integrity, and system utilization across the maintenance team.

Additional Responsibilities

• Follow all safety procedures and promote a safe working environment.
• Communicate effectively with maintenance, production, and external vendors/OEMs.
• Maintain and distribute weekly and daily maintenance schedules, including planned work and shutdown activities.
• Support continuous improvement initiatives in maintenance planning, CMMS usage, and inventory management.
• Input and manage purchase orders, work orders, and inventory transactions within the CMMS/ERP system.
• Adjust maintenance and material plans in response to schedule or operational changes.
• Collapse coordination with vendors to ensure timely delivery of MRO parts and services.
• Support planning and execution of shutdowns, major repairs, and annual overhauls.
• Work scheduled shifts, including weekends and extended hours as required.
• Maintain regular and punctual attendance.
• Perform additional duties as assigned to support maintenance and plant operations.

Qualifications

• Strong organizational skills with high attention to detail and ability to manage multiple priorities in a fast-paced maintenance environment.
• Effective communication skills with the ability to work cross-functionally with maintenance, production, vendors, and OEMs.
• Proficiency in Microsoft Office, particularly Excel (data tracking, inventory analysis, and reporting).
• Working knowledge of CMMS/ERP systems (e.g., SAP, ILS) for maintenance planning, work order management, and inventory control.
• Understanding of MRO inventory management, storeroom operations, and maintenance processes.
• Ability to prioritize and adapt to changing maintenance schedules and operational demands.
• Strong problem-solving skills with a focus on minimizing downtime and improving equipment reliability.

Physical Demands

• Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.
• While performing the duties of this role, the employee is regularly required to communicate effectively, including talking and hearing.
• The employee frequently sits and uses hands to handle, feel, and reach with arms.
• The employee is occasionally required to stand, walk, and move throughout the facility, including bending, stooping, kneeling, or crouching.
• The role requires the ability to lift and/or move up to 10 pounds regularly, up to 25 pounds frequently, and up to 50 pounds occasionally.
• Specific vision abilities required include close vision and the ability to adjust focus.