Maintenance Administrator

About the role

Dexterra is seeking an experienced and highly capable Maintenance Administrator to report to the Maintenance manager at a large-scale workforce accommodation site of 500-4000+ rooms. This role is responsible for the planning, coordination and scheduling of maintenance activities for all facets for Dexterra, for the Workforce accommodation facility, and assets.

Responsibilities

• Facilitate and administer all day-to-day maintenance planning activities including receiving work requests from client departments and determining who should perform the work: Dexterra personnel or contractor.
• Assign priority to work orders by gathering input from key stakeholders to create maintenance schedules.
• Coordinate labour resources, equipment, parts and materials to support the maintenance function in the areas of breakdown, preventative, predictive and condition-based maintenance.
• Advise management of the status of work in progress and any potential operational problems to ensure that personnel, equipment, materials and services are provided as needed.
• Coordinate and collaborate with Maintenance Superintendents, Camp Managers and maintenance personnel to determine the appropriate level of preventive maintenance required.
• Identify assets for preventive maintenance based on location and other planning attributes in Computerized Maintenance Management System (CMMS).
• Create work orders and determine schedule/due date for required work and ensure they are properly closed and up to date.
• Analyze completed preventative maintenance result data to refine asset inspection plan for following year.
• Perform cost analysis on preventative maintenance activities to support budgeting process.
• Provide solutions to planned scheduling conflicts immediately and ensure scheduling deadlines are met.
• Work with Maintenance Superintendents and all other personnel to assess progress and discuss needed changes with scheduling.
• Work to stabilize the schedule to promote company operations efficiency and effective operations.
• Ensure that all tasks are continuously improved by incorporating feedback from work execution processes.
• Identify and implement planning system and process improvements.
• Utilize the CMMS and produce standard reports on maintenance key performance indicators as required.
• Assist Maintenance Superintendents with acquiring third party quotes, preparing estimates and collecting/submitting billing information.

Qualifications

• Post-secondary diploma or degree, a Journeyman tradesperson or a combination of relevant work experience.
• Industry knowledge and familiarity with camp facilities and equipment.
• Excellent working knowledge in using at least one of the CMMS systems (i.e., Maintenance Connection, or Maximo) and database applications is an asset.
• Proficient with MS Office programs.
• Ability to lead meetings.
• Sound planning, prioritization, and execution skills.
• Strong problem identification and problem resolution skills.
• Must possess a valid driver’s license and be flexible to travel.

Benefits

• Be part of an industry that's more important than ever!
• Employee Referral Program!
• Career advancement opportunities.
• Be #1 on day 1 by joining an industry leader.

Schedule

This is an onsite role operating on a rotational schedule, typically 14 days on / 14 days off, 21 days on / 10 days off, or 28 days on / 14 days off. While on rotation, meals and accommodations are provided, along with travel support as required.