Maintenance Admin Clerk

Essential Job Functions

• Review and audit, input all employees’ hours for payroll
• At end of month - calculate, review, audit mileage of all vehicles
• Answer all incoming calls
• Process/file employee requests for time off
• Ensure all qualifying documents are updated and current on file and copies sent to HR
• Input/file NOW’s, NTP’s, Accident Reports
• Fill out NTP’s for vacations, sick leave for F/T employees
• Process all work orders and invoices for maintenance
• Update employee profile (phone numbers, addresses, name changes, etc.)
• Organize, update, and maintain all maintenance related paperwork and documentation
• Affords assistance to employees to update tax, Medical, Dental information and forwarding to proper dept.
• Afters charters - matches with reservation forms
• Collect and deposit funds for C.O.D Charters present and future fills in log and sends to accounting
• Cross checks expended fuel slips and files
• Reconciles all invoices and work orders
• Orders and stocks parts and all inventory items
• Any/All inventory management processes
• Attends all meetings - staff
• Performs other duties as assigned

Essential Skills (Minimum qualifications individual must possess when entering position)

• High school diploma or GED; or one to three months related experience and/or training or equivalent combination of education and experience
• Computer literate (able to utilize and maneuver through windows applications)
• Knowledge and experience in word processing, e-mail, spreadsheets, file manipulation
• Adapts and learns new computer software and applications
• Able to type 40+ wpm
• Able to utilize calculator and various office machines
• Able to work flexible shifts
• Common sense understanding to carry out instructions furnished in written, oral or diagram form
• Communicates well both verbally and in writing, creates accurate and punctual reports, delivers presentations, shares information and ideas with others, has good listening skills
• Good listening skills, builds strong relationships, is flexible/open-minded, negotiates effectively, solicits performance feedback and handles constructive criticism
• Lets information organized and accessible, maintains clean/functional workspace, works systematically/efficiently, manages time well
• Prioritizes well, shows energy, reacts to opportunities, instills urgency in others, meets deadlines
• Promotes mutual respect, keeps workplace clean and safe, supports safety programs