Mail Room Clerk - Recorder's Office (0826)

About the Role

Under supervision, performs work of moderate difficulty in assigned field and related tasks as assigned.

Responsibilities

• Process and sort incoming and outgoing mail for all County Departments
• Track the receiving of special mail from FedEx, UPS, and USPS
• Assist with counting ballots received in the mail and reconcile with BRM postage reporting
• Prepare a monthly postage expense report of department charges
• Assist departments with folding and inserting documents using the folding machine
• Prepare reports and maintain records
• Maintain control and ensure availability of files and other materials
• Establish and maintain complex filing systems
• Answer questions requiring knowledge of departmental rules and procedures
• Exercise discretion and judgment on minor administrative decisions
• Process and distribute confidential and sensitive documents
• May oversee and train staff as assigned
• May maintain department budget accounting records
• May answer and route incoming phone calls

The essential functions of this position include but are not limited to: driving to deliver mail to the post office; standing and walking to distribute mail; working with co-workers and others sorting and distributing mail; repetitive hand/wrist motion manipulating mail and documents; and assisting Recorder Voter Services staff with daily office operations. Must be able to effectively handle lifting up to 50 lbs.

Requirements

• Two years' experience in performing clerical or administrative work within subject area; OR, any equivalent combination of education, training, and experience which demonstrates the ability to perform the duties of the position
• Must successfully pass a background check

Preferred Qualifications

• Professional experience working in a Mail Center with various postage machines and mailing products
• Customer service experience
• Microsoft Office Suite, including Outlook experience
• Demonstrates accuracy and attention to detail
• Able to effectively lift up to 50 lbs

This position is safety-sensitive and non-exempt from overtime.

Skills

Knowledge of:

• Business English, spelling, and arithmetic
• Punctuation and grammar
• Office practices and procedures

Skill in:

• Use of computer systems, Microsoft Suite, and other office machines
• Report preparation

Ability to:

• Compose correspondence dealing with technical and complex matters
• Exercise sound independent judgment on a variety of problems in accordance with established departmental policies and procedures
• Prioritize, plan, and carry out assignments
• Work safely and support the culture of workplace safety
• Establish and maintain effective working relationships with employees, other agencies, and the public
• Follow written and verbal instructions
• Communicate effectively verbally and in writing

Benefits

Coconino County offers a comprehensive employee benefits package to regular employees working 30 or more hours per week, including:

• Vacation/Annual Leave
• Sick Leave
• 10 Holidays Per Year
• Health Care Insurance
• Dental Plan
• Vision Plan
• Group Life Insurance
• Pre-Tax Deduction Plan
• Sick Leave Conversion Plan
• Personal Day Purchase Program
• Vacation Sell Back Program
• Tuition Reimbursement Program
• Wellness Program
• Long-Term Disability
• Arizona State Retirement System
• Employee Assistance Program
• On-going Training Opportunities
• Free bus transportation/EcoPass bus pass

Elective Coverage:

• Dependent Medical, Dental, and Vision
• Supplemental Life (for employees & dependents)
• Flexible Spending Account
• Health Savings Account
• Tax-deferred investment program
• Accidental and Disability Insurance
• Short Term Disability

Regular Part-Time employees receive some benefits on a pro-rated basis. Temporary and Seasonal employees do not receive benefits. Elected officials are not eligible for vacation and sick leave.