LVN Back-end Medical Office Staff

About the Role

Think of the Aesthetic Coordinator as the air traffic controller of the studio. You don't run the patient experience from the front — you build the runway that makes it possible. Every provider who performs flawlessly, every tray set before it's needed, every break that runs on time — that's you. Invisible when it works. Irreplaceable when it doesn't. We're looking for individuals ready to build a rewarding career in aesthetics — ones who lead with integrity, serve with heart, and never lose sight of the patient's well-being. This role is entirely operational, and that's exactly what makes it foundational. We're hiring for both full-time and part-time positions, so whether you're all in or looking for the perfect entry point into aesthetics, we want to hear from you.

Annual base salary range: $30-35/hour based on experience

Responsibilities

• Prep and verify all procedure trays with precision and consistency — always ready before they're needed
• Open and close the studio to standard every shift, including full inventory counts
• Maintain treatment rooms and the back office to an identical, impeccable standard — room to room, shift to shift
• Keep the team aligned on daily goals, studio flow, and provider break schedules before the first patient arrives
• Coordinate provider breaks and lunches so the schedule never stalls
• Monitor and restock supplies proactively — anticipate before something runs out
• Maintain accurate patient documentation including charting, before & after photos, and treatment records
• Uphold every patient's dignity, individuality, and right to exceptional care
• Support the front desk and concierge experience as needed — checking patients in and out, rooming patients, and stepping in wherever the team needs you
• Handle special projects as they arise; flexibility is part of the role

Requirements

• Precision — inventory counts, tray prep, and restocking are exact sciences here
• Anticipation — you're three steps ahead of the schedule at all times
• Ownership & Accountability — the state of the studio is a direct reflection of your standard, and you own it
• Reliability — every provider and every patient depends on you showing up ready
• Friday and Saturday availability — Full-time and part-time availability will require Friday and Saturday availability. If looking for part-time, we require a minimum of three days a week: Fri/Sat + 1 weekday

Qualifications

• A calm, kind presence in a fast-moving environment
• Strong organizational skills and the ability to juggle multiple priorities without dropping the ball (or the tray)
• Reliability, compassion, and a genuine team-first attitude
• Flexible availability — full-time or part-time schedules considered
• Experience in aesthetics or medical settings is a plus — LVN license required