Logistics Coordinator

Essential Duties and Responsibilities

• Notify the factory when customer orders arrive and provide the supporting documentation needed to produce and stage product.
• Enter purchase orders into Vantage (ERP) accurately and on a timely basis.
• Create pallet labels in SPS, identifying each pallet with the appropriate load information.
• Create shipment documents for each Walmart load and provide them to the Material Handler for use during loading.
• Shipment Coordination:
  • Complete shipment load information in SPS, including all data fields required by the customer.
  • Cover shipment details with the factory and follow up to confirm timing, volumes, and any open items.
  • Confirm pickup schedules with Walmart and request rescheduling when needed.
  • Open tickets in Walmart Transportation when loads are delayed, rescheduled, or cancelled.
• System Entry and Inventory Records:
  • Enter receipts of material into Vantage based on documentation provided and validated by the Material Handler.
  • Enter shipment activity into Vantage at the time of product departure and transmit the Advance Shipping Notice (ASN) through SPS.
  • Run the Sales report from Vantage at the end of each day and distribute the daily sales summary to the team.
  • Maintain a running record of all shipments received from the factory and prepare a periodic shipments report.
  • Report inventory to the team at the end of each month.
  • Track and place orders for raw materials supplied to the factory (LDPE, EVA, slip agent) to ensure continuity of production.
  • Document Control and Cross-Functional Support:
    • Scan shipment documents and upload them so that Accounts Payable has timely access for invoice processing.
    • Partner with the factory at the end of each week to reconcile quantities shipped and truckloads used so that factory invoices can be validated.

Required Qualifications

• A high school diploma or equivalent.
• Minimum two (2) years of experience in logistics, shipping/receiving, customer service, or a similar warehouse-support function.
• Working proficiency with an ERP system; experience with Epicor Vantage strongly preferred.
• Strong attention to detail with the ability to enter data accurately and meet documentation deadlines.
• Effective written and verbal communication skills for coordination with the factory, customers, and internal teams.
• Proficiency with Microsoft Office (Outlook, Excel, Word) and the ability to learn customer portals quickly.

Preferred Qualifications

• Direct experience with Walmart SPS Commerce, Walmart Transportation/HITI portals, and EDI/ASN processes.
• Bilingual English/Spanish.
• Prior experience supporting a manufacturer-to-retailer shipping operation, particularly with mass-retail customers.