Logistics Associate

About the role

Step into a vital role with Column Technical Services as a Logistics Associate and be part of a team that keeps healthcare operations running smoothly from behind the scenes. You'll help ensure that essential medical supplies, equipment, and medications are delivered with accuracy and care—making a real impact on patient outcomes. This role offers hands-on experience in a fast-paced, mission-driven environment where attention to detail and a sense of responsibility are highly valued. This opportunity is onsite and we encourage applications from local candidates in NY and NJ.

Schedule

Monday–Friday, two shifts available:

• 11:00 AM – 7:00 PM
• 2:00 PM – 10:00 PM

Responsibilities

Supply Ordering & Inventory Management

• Conduct routine inventory assessments and place supply orders to maintain established stock levels in all assigned areas according to departmental schedules.
• Perform detailed counts of inventory in designated supply locations and determine replenishment needs to restore items to approved par levels; submit orders through the inventory management system (e.g., Helios).
• Process requests for additional inventory, including non-standard supplies, patient charge items, and quantities exceeding standard par levels, as directed by leadership and clinical staff.
• Proactively monitor inventory shortages and initiate orders for low-stock or unavailable items to prevent disruptions; recommend suitable alternatives when necessary and coordinate with other departments to locate available stock.
• Identify excess inventory and arrange returns for appropriate credit; communicate overstock concerns to management daily.
• Review backorder reports regularly to track outstanding orders and promptly notify management of critical supply shortages to support timely replenishment.
• Monitor usage trends and maintain close oversight of high-demand and fast-moving inventory items.
• Recommend adjustments to par levels based on utilization patterns and departmental needs; participate in inventory planning discussions with administrative and clinical leadership.
• Utilize approved paper-based and electronic systems to order supplies, process returns, and request inventory credits, including online Return Authorization submissions when required.
• Ensure all purchase requests are completed accurately, including quantities, account and expense codes, cost centers, dates, and delivery locations.
• Recognize opportunities to reduce costs and improve inventory efficiency; provide recommendations to management for process improvements.

Supply Distribution & Stock Replenishment

• Deliver, organize, and stock supplies in designated locations while maintaining appropriate inventory levels and meeting departmental service timelines.
• Store and distribute products according to established procedures, ensuring proper prioritization, organization, and stock rotation practices.
• Deliver routine supplies and patient charge items daily.
• Restock procedure carts and designated supply carts each day to ensure operational readiness.
• Transport and replenish medications and FDA-regulated products, when applicable, in compliance with departmental policies and required turnaround times.
• Maintain secure storage of all FDA-regulated products in accordance with established guidelines.
• Replenish supplies daily in nurse servers, medication rooms, supply closets, examination rooms, patient care areas, treatment rooms, laboratories, waiting areas, conference rooms, and consultation spaces.
• Introduce yourself to patients and visitors when entering occupied patient rooms to promote a positive service experience.
• Refill patient linen supplies and patient server areas daily, where applicable.

Requirements

• 2+ years of relevant experience in supply chain.
• Working knowledge of Microsoft Office applications, including Word, Excel, and PowerPoint.
• Ability to work in environments with varying temperatures, including regular exposure to refrigerated and cold-storage areas when supporting Food and Nutrition operations.
• Strong attention to detail, organizational skills, and the ability to manage multiple tasks in a fast-paced environment.
• Ability to communicate effectively and work collaboratively with team members, clinical staff, and departmental leadership.

Preferred Qualifications

• Prior experience working in a healthcare, hospital, or clinical environment.
• Familiarity with inventory management, supply distribution, or materials management processes.
• Experience supporting customer service functions in a healthcare or service-oriented setting.