Logistics Administrative Assistant

About The Opportunity Laufer Group International is seeking a professional, dependable and detail-oriented Logistics Administrative Assistant to support our office and logistics operations. This is an excellent opportunity for someone interested in beginning a career in freight forwarding, logistics or supply chain management. In this role, you will serve as the first point of contact for visitors and callers while providing administrative and documentation support to several logistics teams. The ideal candidate is organized, service-oriented and comfortable managing multiple priorities in a professional office environment. Why Laufer Group International: Competitive compensation and comprehensive benefitsOpportunity to begin and grow a career in international logisticsHands-on exposure to freight forwarding and supply chain operationsSupportive, collaborative and team-oriented work environmentTraining and development opportunities within a global organization What You’ll Do: Serve as the first point of contact for the office, welcoming visitors and directing them to the appropriate team membersAnswer and route incoming business calls using a multiline phone system, take accurate messages and respond to general inquiriesProvide timely, professional assistance to customers, vendors and other external partnersReceive, sort and distribute incoming mail, packages and invoices while coordinating outgoing shipments and correspondenceMaintain office supplies, inventory and shared spaces to ensure an organized and professional working environmentSchedule meetings and provide administrative support to executives and business leaders as requestedAssist with company events, special projects and other general office needsSend master bills of lading, loading confirmations and revised confirmations to carriers and other appropriate partiesSort, rename, scan and upload customs brokerage and shipping documents into the AS/400 systemOrganize incoming invoices and route them to the appropriate team members based on file numberCoordinate the delivery of checks to the lockbox and original house bills of lading to the JFK branch, as applicablePerform additional clerical, administrative and logistics-support responsibilities as assigned What We’re Looking For: Professional, courteous and comfortable interacting with customers, visitors, vendors and employees by phone and in personStrong verbal and written communication skills, including the ability to listen carefully, ask appropriate questions and provide clear informationDependable and accountable, with the ability to follow instructions, meet deadlines and communicate proactively when priorities changeHighly organized and detail-oriented, with a commitment to accuracy and qualityAbility to manage multiple responsibilities in a fast-paced office environmentStrong customer-service mindset and willingness to support multiple teamsProficiency with Microsoft Word, Excel and other common office technologyAbility to handle business documents and information with professionalism and discretionInterest in developing a career in freight forwarding, logistics or supply chain managementPrevious administrative, customer-service or office experience is preferred but not required Where you’ll be: 20 Vesey St, New York, NY 10007 Our benefits include: Medical, Dental, and Vision Benefits with company cost-sharingHealth Savings Account medical benefit option with a company contribution to the health savings accountNo cost Medical Bridge Program to assist with costs that may be attributable to the plan deductibleMedical and Dependent Care Flexible Spending AccountsNo cost Short-term disability, Long-term disability, Life, and AD&D insurance401(k) Retirement Plan with a generous company matchPaid Time Off (over 4 weeks of PTO by year 5 with Laufer)No cost Employee Assistance Plan to assist with emotional well-being, family and relationships, legal and financial matters, and moreEmployee Recognition ProgramGiveback Program – each employee is given $500/year to donate to a charity (Laufer has donated over $1 million!!!)Commuter Benefits for employees travelling to and from the NYC office Compensation: $45,000 - $57,500 Please click here for information on the privacy policy for California residents. Powered by JazzHR 6re9PPzDKT