Local Office Administrator

About the role

Lead the day-to-day flow of the office by coordinating everything that keeps the workspace productive and welcoming - from managing office maintenance and stocking supplies to handling a variety of behind-the-scenes tasks that make a big impact. As the Local Office Administrator, you’ll also help keep company vehicles on track with fleet administration support, create and maintain office engagement, jump in to assist with project coordination, and lend a creative hand with marketing initiatives when needed.

Responsibilities

• Ensure the office operates efficiently and effectively by performing various office administration tasks such as but not limited to, ordering office supplies, coordinating and scheduling office equipment maintenance, greeting visitors, vendors, performing office tours, coordinating workstation set up and team introductions, and onboarding office new hires.
• Foster employee engagement by coordinating local office events, trainings, welcoming & onboarding new employees, consistently sharing updates on activities such as wellness initiatives, local recognition programs, and reminders for annual activities such as benefits enrollment and annual engagement surveys.
• Resolve general office related questions including matters such as timesheets.
• Support the office with computer replacements, asset inventory, and recycling old computers.
• Support office local, state, and federal employment law compliance through activities such as maintaining correct employment law posters.
• Aid project managers with the coordination and support of projects including tracking & routing documentation, project status, and drafting reports.
• Provide administrative support to draft and update marketing materials including formatting presentations & proposals.
• Participate in the annual budget request process for regional fleet ordering.
• Support local office fleet management through various administrative tasks such as, reviewing and approving monthly vehicle rentals, requesting insurance cards, processing purchase orders (PO’s) and invoices, Department of Transportation (DOT) compliance with regulations, tracking, maintaining, and help auditing vehicle movement (rentals, transfers, leases) and monthly vehicle inspection documents for exceptions.
• Serve as the point of contact for fleet management vehicle registration, education on new vehicle processes, maintenance scheduling, vehicle accessory upgrades (strobe lights, backup alarms, toolboxes, etc.).
• Aid in the review of local office performance on key cost factors including asset utilization, fuel card issuance, and preventative maintenance compliance.
• Support the administration of the vehicle/equipment telematics program.
• Follow safety rules, guidelines and standards for all projects. Participate in pre-task planning. Report any safety issues or concerns to management.
• Be responsible for maintaining quality standards on all projects.

Qualifications

• High school diploma or equivalent.
• Experience in office administration, customer service, and project coordination is preferred.
• Strong organizational skills and attention to detail.
• Ability to work independently and manage multiple tasks simultaneously.
• Excellent communication and interpersonal skills.
• Basic knowledge of Microsoft Office Suite.
• Knowledge of local, state, and federal employment laws.
• Basic understanding of fleet management and vehicle maintenance.

Benefits

Terracon offers a comprehensive benefits package including health insurance, retirement savings plans, and paid time off.

Pay

Maximum Salary: $27.23
Minimum Salary: $22.83

Schedule

Full-time position.