Loan Documentation Specialist

About the role

The Retail Documentation Specialist manages the document preparation process in a centralized loan documentation department. This includes reviewing and drafting a wide variety of loan documents for mortgage and commercial loans, loan servicing actions, and legal documentation to expedite processing. The position works under limited direction of the Regional Documentation Manager and makes independent decisions.

Responsibilities

• Research and analyze loan packages including diverse and mixed collateral options to independently prepare loan documentation for moderately complex loans, with general direction for more complex loans
• Prepare documents including master and supplemental loan agreements, promissory notes, security documents, and release documents for operating, equipment purchase, debt refinance, and real estate purchase loans
• Manage loan preparation for loan servicing actions: assumptions, partial releases of personal and/or real property, lot line adjustments, consents to easements, logging permits, re-amortizations, and releases of liability
• Draft documentation to create, waive, or modify loan covenants and conditions, loan defaults, interest rate changes, and changes in security ownership
• Independently examine each loan transaction; recognize and resolve discrepancies in instructions and noncompliance with policies and procedures
• Request clarification and supporting documentation from lenders, loan underwriters, and support staff to ensure accuracy
• Ensure all loan controls and closing conditions for approved loan transactions are reflected in final loan documents
• Review and interpret trust certifications and entity documentation to determine authority of non-complex signers across multiple entity types; prepare documentation necessary to obtain authorizations
• Review and analyze appraisal reports to determine collateral value, owners, and necessary security documentation to perfect American AgCredit's lien on real and associated personal property
• Independently examine personal property and real property searches, preliminary title/commitment reports, and copies of other lien filings to confirm lien position meets approved requirements
• Prepare subordination and other documents necessary to perfect American AgCredit's lien on collateral
• Identify potential closing issues and prepare documentation required for closing to satisfy issues
• Draft escrow instructions for real property secured transactions, determining appropriate coverage, title endorsements, and ensuring compliance with policies and procedures
• Compose and prepare correspondence; edit and proof various loan-related documents
• Create/draft loan conditions precedent, financial covenants, and post-close loan conditions
• Answer inquiries and provide information to branch personnel; direct other inquiries to appropriate persons
• Identify and provide details of deficiencies in loan documentation information and packages to improve efficiency and customer service
• Perform other functions as assigned

Requirements

• High school diploma plus at least two years of post-high school education
• Three (3) years' experience documenting mortgage and/or commercial loans, title company record searching, and/or escrow experience
• Knowledge of legal requirements for documenting loans secured by real and personal property; understanding of title insurance practices and procedures
• Demonstrated ability to generate highly accurate work and make independent decisions
• Strong prioritization and time management skills: ability to assess multiple competing tasks, set priorities, goals, and timetables for maximum productivity
• Ability to work on tight time constraints, problem solve, negotiate deadlines, and perform multiple tasks simultaneously
• Commitment to continuous learning: proactively acquires and refines technical and professional skills, seeks performance feedback
• Exceptional written and verbal communication skills
• Exceptional interpersonal skills
• Proficiency using software and information technology to collect, organize, retrieve, maintain, and disseminate information; ability to use technology in new or complex situations
• Ability to perform basic office tasks in a typical office setting: sitting for extended periods, working at a desk and computer
• Strong written and verbal communication skills for team collaboration
• Physical abilities: talk and hear, sit, use hands and fingers, reach in all directions; some lifting and moving of items up to 25 pounds

Benefits

• Commitment to agriculture and the communities we serve
• Family-friendly work environment
• Investment in employee development
• Medical, Dental, and Vision coverage
• Outstanding 401(k) – automatic 3% employer contribution, plus match up to 6%
• Generous Paid Time Off: Vacation accrued at 21 days annually, Sick Days accrued at 15 days annually, 12 paid holidays, plus 16 hours of volunteer time
• Competitive Incentive Compensation Plan (bonus eligible based on association and personal performance)
• Disability & Life Insurance
• Employee mental, physical, and financial wellness programs

Pay

Annual base salary range: $52,567.77 – $86,211.15. This range reflects the national salary average and will be adjusted using geographic variance for the hired candidate's physical location. Compensation may fall outside this range for bona fide reasons unrelated to protected class. Salary offered is one component of the total rewards package.

Schedule

Part-time remote/hybrid: employees work partly remote and partly onsite, with onsite cadence determined in coordination with their manager. Work during established business hours; occasional weekend and/or evening work may be required.