LN Concerts, Production Assistant

About the role

Live Nation Entertainment is the world's leading live entertainment company, comprising global market leaders: Ticketmaster, Live Nation Concerts, and Live Nation Media & Sponsorship. This role is within the Production Department, supporting the regions' Production Assistant(s) with all show-related duties from pre-sale to event completion.

Responsibilities

• Maintain regular communications with Production Manager(s).
• Ensure a positive and creative environment for the Production Department.
• Facilitate proper interdepartmental communication and organization.
• Assist and support all production department personnel with job functions as needed.
• Review the show riders to advance the office and dressing room touring needs.
• Work with the production manager to procure all necessary show rental items.
• Liaise backstage directly with tour staff and dressing room coordinators to ensure a comfortable working environment.
• Work with the department in scheduling runners and runner vehicles.
• Responsible for procuring all required automobile rentals and coordinating the required staff assigned to specific vehicles.
• Document and record rental vehicle usage, including mileage, fuel costs, maintenance, damage, etc.
• Enter Department payroll as outlined by the Production Manager and Payroll Coordinator, and develop reports as required.
• Liaise with the local caterer to ensure proper advanced communication between all parties.
• Liaise with the box office and tour staff to confirm comp tickets and guest list needs.
• Review the budgets and forecast upcoming shows with the Production Manager.
• Complete show recaps within 24 hours of the previous show.
• Input and upload vendor invoices to ensure a timely payment process.
• Attend production meetings as outlined by the Production Manager to document the discussion of key points and details, and make a record of the meeting.
• Work with local IATSE staff to assist in good labor relations.
• Maintain and update all staffing contact information and availability.
• Onboard new employees in Workday and track and enter payroll in ABI.
• Be on-site at Stadium engagements as necessary to assist the Production Department as required.
• Duties as assigned.

Requirements

• Calm / Professional and customer service-oriented individual.
• Demonstrates a sense of teamwork and promotes a high level of motivation and morale.
• Convey a professional image to people inside and outside the company.
• Computer literate in Windows and Apple OS applications (Outlook, Excel, Word, PowerPoint, OneNote, SharePoint, etc.).
• Flexible Schedule (days/nights, late hours, weekends, and holidays).
• Ability to manage multiple projects simultaneously.
• Must possess superior interpersonal communication and organizational skills.
• Previous experience with timekeeping systems.
• High proficiency in MS Office, particularly Excel.
• Working knowledge of Workday, ABI, and ADP Payroll platforms preferred.
• Excellent written and verbal communication skills.

Preferred

• College Degree in a related field.
• 2-4 years of production experience in the entertainment industry.