Litigation Paralegal - Public Records Act Focus

Responsibilities

• PRA Management
• Receive, log, and track all incoming PRA requests; maintain an organized and up-to-date database
• Cook discovery processes, including document review, privilege logs, and productions
• Lead and coordinate electronic discovery (e-discovery) processes and litigation support software
• Review requests to determine scope, applicable exemptions, and required search criteria
• Collaborate with internal departments to identify, gather, and preserve responsive documents
• Conduct initial document review to identify privileged, exempt, or confidential information
• Apply redactions in accordance with PRA exemptions, statutory requirements, and agency policies
• Prepare comprehensive and legally compliant response letters, disclosures, and exemption logs
• Ensure all responses meet statutory deadlines and internal service standards
• Provide training or guidance to staff on PRA-related processes and document preservation
• Legal Support
• Conduct legal research related to public records statutes, privacy laws, and disclosure obligations
• Draft and format legal documents, memos, and correspondence
• Maintain document retention procedures and support compliance with records-management policies
• Litigation Assist
• Assist attorneys with litigation matters, including preparing declarations, exhibits, and discovery materials
• Aid attorneys with all phases of civil litigation from case inception through trial and appeal
• Develop case fact background, including interviewing witnesses and gathering evidence
• Draft and prepare legal documents, pleadings, motions, discovery requests and responses
• Organize and maintain case files, exhibits, and document productions in physical and electronic formats
• Prepare trial notebooks, exhibit lists, witness files, and courtroom presentations
• Schedule depositions, hearings, and court appearances; coordinate with opposing counsel and court personnel
• Communicate with clients, opposing counsel, court personnel, and expert witnesses
• Handle confidential and sensitive information with discretion and professionalism

Requirements

• Skills
• Strong understanding state public records laws
• Knowledge of litigation procedures and court filing requirements
• Excellent analytical, writing, and editing skills
• High proficiency with document review tools, redaction software, and Microsoft Office
• Ability to manage multiple deadlines and handle sensitive information with discretion
• Broad computer knowledge, skills, and proficiency with Microsoft Office, web browsers, and other compatible and related software
• Electronic discovery experience and strong working knowledge with one or more e-discovery platforms (Relativity preferred) and/or other database programs
• Strong attention to detail
• Excellent organizational and project management skills - setting priorities, initiative, advance planning, and flexibility
• Strong verbal and written communications skills
• Knowledge of legal research techniques
• Excellent interpersonal skills
• Ability to meet deadlines and manage time effectively
• Collaborate and promote team building
• Accessible and responsive
• Observe employee and attorney-client confidentiality
• Ability to manage multiple cases simultaneously in a fast-paced environment
• Exercise sound judgment

Qualifications

• Education and Experience
• 3+ years of paralegal experience, including litigation experience with state and federal courts and/or administrative agencies; and experience with PRA, FOIA, or public disclosure laws
• Four-year college degree and paralegal certificate, J.D., or other appropriate combination of education and job experience
• ABA-approved paralegal certificate preferred
• Demonstrated experience with e-discovery processes and document management
• Strong attention to detail
• Excellent organizational and project management skills - setting priorities, initiative, advance planning, and flexibility
• Strong verbal and written communications skills
• Knowledge of legal research techniques
• Excellent interpersonal skills
• Ability to meet deadlines and manage time effectively
• Collaborate and promote team building
• Accessible and responsive
• Observe employee and attorney-client confidentiality
• Ability to manage multiple cases simultaneously in a fast-paced environment
• Exercise sound judgment